Our client is part of a global company who provide business administration, compliance, and other corporate services to businesses. The Dublin office plays a key role in the company's fund services for Europe, including fund administration, depositary services, and helping clients with European investments. The firm helps companies manage complex challenges in areas like capital markets, tax, and digital risk, enabling clients to focus on their core operations.
The position
The Transaction Management role reports to the Associate Director – Capital Markets and will have responsibility for the legal, corporate and administrative affairs relating to a portfolio of clients within the Global Capital Markets ('GCM") team. The Transaction Management is tasked with meeting the objectives and KPIs as identified for the team with respect to his/her client portfolio.
Your responsibilities
As a Transaction Manager, you will be responsible for a wide range of activities.
* Ensure the proper handling of corporate transactions of clients, including but not limited to incorporation, liquidation, migration, closing etc. in line with local processes and procedures.
* Review and sign-off on legal and transaction documents in accordance with the local procedure and policy.
* Ensure cooperation with the GCM accounting team to manage and conduct the necessary financial aspects of specific transactions.
* Manage complex and high value opportunities under supervision of the Associate Director and multiple stakeholders to ensure inflow of business whilst improving customer satisfaction.
* Manage a portfolio of clients as dedicated contact person.
* Act as the primary company secretary contact for key client(s).
* Ensure the presence of a client service-oriented culture by timely (24h) responses to client requests, personal attention, complaint follow up.
* Manage the timely organization and preparation of client board meetings.
* Regularly review client portfolio to identify commercial and upsell opportunities, to maximize revenues from new and existing clients.
* Contribute to product/market development, together with the Business Unit Manager/ Associate Director and in line with internal procedures and guidelines, to contribute to the realization of the business development goals.
* Has responsibility for ensuring new client take-on meet all aspects of the company's Compliance Policy and adheres to procedures.
* Review client invoicing and invoice breakdowns.
* Responsible for timely cash collection of outstanding invoices.
**Board Support**:
* In collaboration with the Associate Director – Capital Markets, oversee all logistical elements of board and committee operations, this includes liaising with report contributors, compiling and distributing meeting packs, drafting accurate minutes, and tracking progress on action items.
* Coordinate and manage the scheduling and execution of board and committee meetings, ensuring agendas are thoughtfully prepared and all relevant materials are circulated in advance.
* Offer strategic guidance to board members on governance frameworks, risk oversight, and effective decision-making practices.
* Provide governance expertise on internal group initiatives such as corporate liquidations, capital restructuring, intra-group reorganisations, and cash repatriation projects.
* Ensure statutory registers and minute books are properly maintained, and that all Companies Registration Office (CRO) filings are completed in line with regulatory requirements.
* Keep board and committee terms of reference and delegated authority frameworks up to date.
Your profile
Qualifications & Experience:
* Holds a formal qualification in Business Law or Corporate Governance, ideally accredited by the Chartered Governance Institute (CGI) UK & Ireland.
* Brings at least five years of hands-on experience in a comparable company secretarial or governance role.
* Demonstrates strong proficiency in IT systems and tools.
* Familiarity with specialist company secretarial platforms such as Relate Company Secretary or Diligent is a distinct advantage.
* Experience drafting and preparing board packs, resolutions and attending board meetings as required.
Skills & Attributes:
* Outstanding communication skills, both written and verbal, with a sharp eye for detail.
* Strong ownership of delivery, detailed orientated and organised.
* A collaborative team member who also thrives when working independently and managing their own responsibilities.
* Takes initiative to ensure all routine tasks daily, weekly, and monthly are completed efficiently and to a high standard.
* Highly organised and adaptable, with a strong focus on performance and the ability to juggle competing priorities in a dynamic business environment.