Job Title: Front Desk Coordinator
We are seeking a highly organized and professional individual to manage the day-to-day operations of our Dublin office.
The ideal candidate will have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.
Key Responsibilities:
* Welcoming guests and employees with a courteous spirit
* Prepare, distribute, and manage guest and employee access cards
* Book meetings and manage conference rooms
* Log and track all deliveries, packages to the Dublin office
* Maintain a tidy reception area and conference rooms
* Arrange couriers
* Manage service-related phone calls
* Provide general administrative support as required
Facilities Responsibilities:
* Communicate with building engineers on service requests
* Partner with the Office Manager to maintain company standards in daily operations
* Ensure the physical appearance, inclusive of furniture, remains clean and neat
* Respond to employee's office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
* Review conference rooms set ups, inclusive of clean-up after meetings and events
* Support new hires' logistics in a first day at the office with coordination with Tech Team
* Ensure that the office supply and kitchen areas are well-stocked
* Review CSRE related quotes and invoices to facilitate timely payment
* Assistance in organizing company events and conferences
* Ad hoc team requirements as they arise
Qualifications/Skills Required:
* 2+ years' experience in a front desk position
* Energetic and professional service-oriented approach
* An analytical mindset with problem-solving skills
* Microsoft Office experience
* Demonstrates strong ownership of work
* Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
* Excellent communication skills
* Personal integrity; trustworthy, honest and reliable
Location: Dublin, IE