Ref: #CES-2416774
CUMAS NEW ROSS, The Harte Comp, Butlersland Ind Est, New Ross, Co. Wexford, Y34 YA30
Eligibility to participate on CE is generally linked to those who are 21 years or over and in receipt of a qualifying social welfare payment for 1 year or more or 18 years and over for certain disadvantaged groups. Your eligibility will have to be verified by the Department.
To register your interest you can contact an Employment Personal Advisor (EPA) in your local Intreo Centre.
Applicants should supply suitable character references and be prepared to complete a Garda vetting application form.
Duties
This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.
We are actively seeking a motivated and professional Receptionist to join our team in Cumas New Ross under the Community Employment (CE) Programme. The role involves providing general clerical, operational, and administrative support in a professional and confidential manner under the guidance of the Line Manager. Main Duties & Responsibilities:
* Greet and welcome visitors, ensuring they sign in and are directed appropriately.
* Answer and transfer incoming phone calls, take messages, and provide accurate basic information.
* Sort incoming mail and prepare outgoing mail efficiently.
* Maintain a clean, organised, and welcoming reception area.
* Schedule meetings, appointments, and room bookings, ensuring no scheduling conflicts.
* Prepare meeting rooms and ensure refreshments are available as required.
* Monitor and reorder office supplies, PPE, and store supplies; process purchase orders for approvals.
* Ensure office equipment such as printers, shredders, and laminators are in working order with sufficient supplies.
* Input data into databases accurately and maintain up-to-date client records and contact details.
* Carry out general administration tasks including filing, photocopying, scanning, and document updates.
* Maintain, archive, and dispose of records in line with GDPR and organisational policies.
* Report any issues, challenges, incidents, or concerns to the Line Manager promptly.
* Adhere to confidentiality, health and safety, and organisational standards at all times.
* Attend mandatory and specific skills training as scheduled.
Key Skills & Competencies
* Excellent communication and interpersonal skills
* Strong organisational and time management abilities
* Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer literacy
* High attention to detail and accuracy in data entry and record keeping
* Ability to work on own initiative and as part of a team
* A professional, welcoming, and courteous manner
* Ability to maintain confidentiality at all times
* Strong customer service skills
* Flexibility and willingness to undertake varied duties as required
* Sector: administrative and support service activities
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