Key Roles and Responsibilities:
The Engineering Administrative Assistant plays a critical role in ensuring the smooth operation of the department.
This position provides comprehensive administrative support, facilitating effective communication, documentation control, and training management within the team.
* Manage day-to-day administrative duties, supporting engineers and management to optimize workflow and efficiency.
* Assist in reviewing, updating, and distributing procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversee the issuance, tracking, and retention of documents, ensuring all records are accurate, up-to-date, and compliant with document control policies.
* Support the procurement process by managing requisitions and purchase orders related to projects, liaising with suppliers and internal stakeholders to ensure timely processing.
* Maintain and organize quality-related documents, ensuring secure storage, easy retrieval, and proper handling.
* Manage meeting room bookings for contractors and visitors, as well as coordinate ad hoc meeting requests and logistics to support activities.
* Coordinate training schedules, track attendance, and maintain training records, ensuring compliance with internal and external training requirements.
Requirements:
* Experience with procurement processes and PO administration
* Knowledge of quality management systems and regulatory compliance
* Ability to work independently and as part of a team
* Demonstrated ability to work within a regulated environment
* Minimum of 3 years' experience in Document Management activities in Pharma/Biopharma industry