Department: Administration
Location: Shannon
Description
To provide efficient and professional PA, administration, and project management support to the CEO and Senior Management Team.
Key Responsibilities
* Serve as the primary point of contact for the President & CEO’s office.
* Manage the President & CEO’s calendar with careful scheduling, coordinating across multiple time zones.
* Provide high‑level administrative support to the Senior Management Team.
* Oversee end‑to‑end meeting coordination: scheduling, room bookings, logistics, agenda preparation, and timely distribution of materials to executive‑level standards.
* Liaise with MHC Executive Management, senior industry counterparts, and office visitors.
* Screen and direct incoming calls with professionalism and discretion.
* Design and prepare presentation materials using PowerPoint, tailored for internal and external stakeholders.
* Handle and prepare confidential documents and correspondence.
* Maintain organized records of meeting minutes and related documentation.
* Manage monthly expenses, budgeting, and invoicing, including reviewing and approving invoices and supporting ongoing budget tracking.
* Coordinate domestic and international travel arrangements.
* Prepare reports and board packs with accuracy and timeliness.
* Assist in the coordination and delivery of strategic projects as required.
* Arrange catering, printing, filing, and maintain office supplies.
* Support ad hoc administrative and project‑related tasks
Skills, Knowledge and Expertise
Skills & Experience Essential
* Executive PA / Office Administration Qualification or related discipline.
* 5+ years’ experience supporting senior executives or C‑suite leaders.
* Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
* High level of accuracy and attention to detail.
Desired
* Exposure to international business environment.
* Previous experience in the Aviation / Aviation Leasing Industry.
Competencies
* Excellent interpersonal and communication skills.
* Excellent organization, time management and planning skills
* Demonstrated ability to work within a global team environment.
* Ability manage multiple tasks and deadlines efficiently.
* Experience in problem solving and working to tight deadlines.
* Upholds highest level of discretion and confidentiality.
* Proven ability to use initiative.
* Flexible and adaptable.
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