Executive Assistant & Business Operations AdministratorAbout Your New EmployerJoin a thriving, innovative company at the forefront of biotechnology, working directly with senior leadership where everything you do makes a visible impact.Be part of a very small, collaborative team (just two people in the Dublin office, 5 staff globally), where your initiative and independence will be truly valued.You’ll work in a modern, central Dublin office with hybrid flexibility, surrounded by ambitious, friendly professionals who appreciate a proactive, solutions-driven approach.About Your New JobAs the Executive Assistant & Business Operations Administrator, you will:Directly support the VP Finance and CEO, handling executive assistance, project coordination, and hands-on business operations in a small, dynamic office.Take total ownership of high-quality board and executive reporting and presentations; you’ll need to excel with PowerPoint and Excel to structure and prepare company and team reports at a senior level (not just coordinate them).Manage executive and team calendars, expense processing, travel and event planning, and document workflows—including confidential NDAs and commercial agreements, tracking using SharePoint and DocuSign.Organise quarterly board meetings end-to-end—including logistics, liaison with hotels and restaurants, and on-site event management.Serve as the go-to problem solver for general office operations, facilities and compliance, supporting seamless business processes across finance, legal, and commercial functions.You’ll join a hybrid team (2–3 days/week onsite at central Dublin offices; 9:00–17:30). Your success depends on your ability to independently manage ongoing work, anticipate leadership needs, and bring order and energy to a busy, scaling business.What Skills You NeedDemonstrable experience as an Executive Assistant, Personal Assistant or Business Operations Administrator within a start-up, SME, or small office environment.Advanced PowerPoint and Excel skills, with a proven ability to compile, format, and present reports to the highest executive standard.Meticulous attention to detail, especially in document/contract management and handling confidential information.Proficiency with SharePoint, DocuSign, and MS Office, with excellent organisation and digital file management capabilities.Confident, highly proactive self-starter, able to prioritise, problem-solve and operate effectively with minimal supervision or training.Strong communication and interpersonal skills, comfortable liaising with senior leaders and supporting virtual team members across multiple time zones.What’s on OfferSalary: €50,000–€55,000 base plus bonus up to 10% (company and personal performance-driven).10% employer pension contribution (PRSA from day one).Fully paid private healthcare (your choice of provider).25 days, early finish on Christmas Eve.Free barista coffee, excellent office facilities.Next StepsReady to step up and make your mark? Apply now to join a company where your experience will be genuinely valued.If you have questions or want to learn more, please send a copy of your CV to cgallagher@sigmar.ie
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