Job: Executive Assistant & Office Manager
Location: Dublin City Centre (Hybrid)
Are you a highly organised, proactive, and adaptable individual who thrives in a fast-paced, innovative environment? Do you enjoy wearing multiple hats and making a tangible impact on the smooth running of a dynamic American software company at the forefront of new technology? If so, this could be the perfect opportunity for you
We are hiring on behalf of an American software company for a talented and enthusiastic Executive Assistant & Office Manager to join their team and play a crucial role in supporting office leadership and wider operations as they set up their base in Ireland.
A Role Where No Two Days Are the Same. This is a truly multifaceted role where you'll be integral to the efficiency and positive culture of the office. Your responsibilities will span a variety of areas, offering excellent variety and the chance to develop a broad skillset.
Key responsibilities will include:
- Maintaining accurate and up-to-date information, with a significant focus on data entry within Salesforce system. Meticulous attention to detail is essential.
- Providing comprehensive administrative support to office leadership, including diary management, email correspondence, and preparing presentations.
- Assisting with basic HR administration tasks, such as onboarding paperwork, maintaining employee records, and supporting internal communications.
- Supporting minor financial tasks, including processing expenses and managing invoices.
- Ensuring the smooth day-to-day operation of the office, managing supplies, vendor relationships, and maintaining a well-organised and welcoming environment.
- Arranging complex travel itineraries for individuals and teams, including flights, accommodation, and ground transportation - a significant part of the role.
- Providing administrative support to the sales teams, including preparing reports and assisting with client communications.
- Playing a key role in the planning and execution future office relocation, ensuring a seamless transition.
- Assisting with the coordination and logistics of company conferences, events, and internal meetings.
What We're Looking For:
- Proven experience in a similar Executive Assistant / Office Manager role, ideally with experience supporting senior management.
- Exceptional administrative skills and a high level of accuracy is essential.
- Experience using Salesforce or a similar CRM system is highly desirable.
- A proactive and resourceful approach with a can do attitude
- Excellent communication and interpersonal skills, with the ability to build positive relationships across the organisation.
- A collegial spirit and a genuine desire to contribute to a positive and energetic work environment.
- Flexibility to occasionally work slightly outside of standard hours, particularly in relation to travel arrangements and event support.
- Strong organisational and problem-solving skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Full working authorisation in Ireland
If you are interested in hearing more about this opportunity then please don't hesitate to apply today