Job Title
Operations Administrator
Reporting To
Director, People & Operations
Location
Dublin 7 – requirement to be in the office 3 days per week (Tues-Thurs)
Start date
Immediately
Contract duration
Permanent
Hours of Work
Full-time, 39 hours per week (Access to 4-Day Work Week)
To apply
Via this BambooHR Application Form only; CVs or canvassing not accepted
Remuneration
€32,400 per annum
Probationary Period
6 months
Benefits
Access to a four-day working week programme
25 days annual leave (exclusive of public holidays)
Financial support for further education
2 days positive mental health leave annually
Access to Bike-to-Work and Tax-Saver Travel Scheme and Wellbeing Supports
Employer Contribution Pension Scheme
Closing date for applications
Midnight, Sunday, 7th June ****
About spunout
spunout is Ireland's youth information and support platform, working towards an Ireland where all young people are supported and empowered to thrive.
spunout has a range of free, anonymous online services that are there for you whenever you need them.
If it matters to you, it matters to us.
Through our platform, spunout shares factual information on mental health and wellbeing, provides 24/7, free and anonymous support by text, and shares the stories and experiences of young people across Ireland so we can learn from and support each other.
We also connect people to trusted services and resources around the country for further support.
Our aim is to support young people to be informed, feel empowered and heard, and to support our peers to access opportunities and services to help us achieve our full potential.
About the Role
We are looking for an Operations Administrator to support our daily office operations and act as a key coordination point across the organisation.
This person will provide administrative support to multiple departments, manage shared systems such as email and scheduling tools, and help maintain accurate records and processes.
The role is essential in ensuring the smooth running of the office and supporting staff, volunteers, and organisational activities.
Key Responsibilities
Finance Support
Assist with basic bookkeeping, scheduling and finance-related administration.
Maintain accurate financial records and support document preparation as required.
Email and Communication Management
Monitor shared email accounts, ensuring messages are circulated promptly to the correct teams.
Manage incoming and outgoing correspondence (emails, letters, packages, calls).
Health & Safety Administration
Support routine checks, logs and documentation related to workplace safety.
Coordinate basic training schedules or inspection records if required.
Garda Vetting Administration
Manage vetting requests from start to finish, ensuring compliance with procedures.
Maintain secure and accurate vetting records and follow up on required documentation.
Events Support
Assist with event planning and logistics, including booking venues, travel and supplies.
Support communication and coordination with volunteers and participants.
Facilities Management
Oversee the shared office space scheduling tool, managing all bookings and making sure rooms are used effectively.
Coordinate the maintenance and repair of office equipment and facilities.
Track and order office supplies to ensure adequate stock levels.
Merchandise Fulfilment
Support inventory control, packing and dispatch of merchandise orders.
Keep accurate records of stock levels and ensure timely fulfilment.
General Administration
Maintain accurate and high-quality file and record management systems.
Update and manage company databases with personnel, financial and other data.
Carry out additional administrative duties as required by management.
Key Skills and Requirements
Strong organisational and time-management skills.
Ability to work independently with minimal supervision.
Trustworthy, self-motivated and reliable.
Competent with office software and data entry.
Clear communicator with strong attention to detail.
Flexible and able to support a variety of tasks and teams as needed.
Qualifications and Experience
Experience in administrative or operations support roles (office, facilities, finance or similar).
Confidence in using office software, online scheduling tools and database systems.
Excellent written and verbal communication skills, with the ability to share information clearly and professionally.
Strong attention to detail in record-keeping, data entry and document management.
Ability to manage multiple tasks, projects and deadlines in a busy environment.
A collaborative, proactive approach, with a positive attitude and passion for supporting organisational impact.
Ability to handle confidential information with discretion and professionalism.
Knowledge of basic finance administration, health and safety, or compliance processes is an advantage, but not essential.
Personal Attributes
A natural organiser with a talent for creating order, systems and efficiency.
Proactive, resourceful and able to anticipate operational needs before they arise.
Collaborative and dependable, supporting teams and contributing to a positive working environment.
Detail-focused with a commitment to accuracy, quality and reliable processes.
Motivated by helping others work smoothly, contributing to impact behind the scenes.
For Application Queries
The deadline for receipt of applications is midnight on Sunday, 7th June ****.
Only applications submitted via this BambooHR Application form will be accepted.
No CVs will be accepted over emails.
Please complete all fields of the application form.
Incomplete application forms will not be considered.
Be advised that any offers are subject to reference checks and Garda clearance.
Any queries should be directed to ******.
Commitment to Equality, Diversity, and Inclusion
spunout is an Equal Opportunities Employer, and we welcome applications from individuals of all backgrounds, identities, and life experiences.
We are committed to creating an inclusive and supportive workplace where diversity is valued.
Data Protection
All documentation received by spunout will be processed in accordance with applicable data protection legislation.
The information provided will be used solely for the purpose of processing job applications and for ongoing administrative purposes related to job candidates.
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