Job Information
Location: Dublin Airport, County Dublin, Ireland
Company: Occupop
Job reference: 2eb19d186810af5e7ea6997d7a3246ab
Posted: 20.05.2026
Contract: 12 months
About the Role
The Office Co‑ordinator plays a key role in ensuring the smooth and efficient day‑to‑day operation of a busy Dublin Airport office. This position supports facilities coordination, workspace planning, and administrative operations while acting as the main point of contact for internal teams and external suppliers. The role involves managing office logistics, coordinating meetings and events, overseeing suppliers and services, maintaining systems and records, and ensuring the workplace is organised, well‑maintained, and operating to a high standard.
Responsibilities
Oversee daily office operations to ensure an efficient and well‑organised workplace
Support the Head of Facilities in coordinating and balancing the business load, capacity and skill planning requirements
Coordinate office space requirements, including layouts and workspace changes, managing visitors, and setting up meeting rooms
Act as the main point of contact in our Dublin office for all teams facilities queries
Maintain and improve office policies, procedures and systems
Manage relationships with external suppliers and service providers
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Order office equipment, stationery and kitchen/catering supplies
Manage catering and meeting requests for on‑site and off‑site Board & Executive meetings
Oversee office expenditure and invoice reconciliation
Arrange courier, taxi, shipping and other services for the office
Maintain office systems, including data management and filing
Provide operational administration support for vendor documentation (maintenance, catering, security, cleaning and equipment)
Carry out daily/weekly building inspections ensuring all office accommodation is maintained to a high standard and act when required
Candidate Profile
Previous experience in a similar role or senior administrative role within a fast‑paced environment
Strong organisational, communication and problem‑solving skills
Highly proficient in Microsoft Office and comfortable working across multiple systems
Ability to manage competing priorities and maintain excellent attention to detail
Proactive, adaptable self‑starter with strong time management and professionalism
Client‑focused approach with confidence to take initiative, make decisions and coordinate effectively across teams and external partners
Benefits
Competitive salary and annual bonus
Defined pension contribution
Healthcare coverage
Staff discounts
Hybrid work options (role dependent)
Paid family leave
Work from abroad policies
Health and wellbeing supports
Learning and development opportunities
Career advancement potential within the company
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