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At Hitachi Energy, our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people while learning and developing yourself on projects that have a real impact on our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.
We are looking for a Executive Administrator to join our team in Dublin!
The opportunity
We are seeking an Executive Administrator for Ireland. You will become the right hand of the manager, providing executive support to maintain a high level of leadership—an essential part of our exciting projects within the team in Ireland and globally.
You will manage communication between upper management and employees, coordinate with internal and external executives on various projects and tasks, and plan and orchestrate work to ensure the Managing Director’s priorities are met, organizational goals are achieved, and best practices are upheld.
We offer an exciting and dynamic role with close collaboration with customers, partners, other departments, and teams at Hitachi Energy both locally and globally.
Your Responsibilities
* Coordinate scheduling and extensive calendar management, as well as the management of content and flow of information to senior executives.
* Arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers.
* Assist in developing and implementing marketing and branding strategies.
* Debt chasing clients who owe money to the company.
* Issue invoices and billing statements to clients, and follow up as needed.
* Track all payment confirmations/remittances and verify receipt of payments.
* Communicate with customers regarding outstanding balances and payment deadlines.
* Collaborate with sales and service departments to resolve billing disputes.
* Provide Excel reports to the AR BP for UK and IE on invoice status monthly.
* Report via dotted line to the Front Office Finance Manager for UK and IE on AR tasks.
* Support the creation of marketing materials, including brochures, flyers, and social media content.
* Manage and update the company’s website and social media profiles.
* Manage professional and personal scheduling for the Country Manager, including agendas, correspondence, calls, travel, and client management.
* Organize team communications and plan internal and offsite events.
* Provide administrative support, such as preparing meeting minutes, presentations, spreadsheets, and maintaining systems.
* Research, compile, verify, and analyze information for reports, presentations, and process maps.
* Coordinate meetings, prepare agendas, minutes, and follow-up actions.
Your background
* Experience as an Administrator or in a similar administrative or sales role.
* Strong time-management skills and ability to prioritize multiple projects.
* Excellent written and verbal communication skills in English.
* Proficiency in Microsoft Office and willingness to learn new software.
* Knowledge of business systems like Workday, SAP HR, Easy Procurement, etc., is a plus.
* Experience developing internal processes and filing systems is advantageous.
What We Offer
* Flexible working hours
* Health care and wellness allowance
* Career growth opportunities within Hitachi Energy globally
* Mentorship during onboarding
* Training and development programs
* Inclusive and diversified company culture
* Additional parental leave compensation
More About Us
Bring your pride and purpose as you help us drive the Fourth Industrial Revolution—creating a sustainable future for our planet and your career. Join Hitachi and leverage our diverse global network, collaborating and learning from world-class teams.
Hitachi Energy combines over 230 years of heritage to form a stronger global leader in the power sector. Join us on this exciting journey.
Talent Partner, Lauren Dolphin (lauren.dolphin@hitachienergy.com) will answer your questions about the position.
Applications are reviewed on an ongoing basis, so don’t delay—apply today!
Apply now
Location: Dublin, Leinster, Ireland
Job type: Full time
Experience: Experienced
Job function: Sales, Marketing & Product Management
Contract: Regular
Publication date: 2025-04-03
Reference number: R0063412
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