Overview
Executive Assistant - Business Administration
PwC Ireland offers an exciting opportunity to be part of a fast-growing team of Executive Assistants (EAs) within the Core Administration Hub. The EA will provide strategic and professional senior administrative support to designated Firm Partner(s), supported in part by the Business Administration Hubs. The Business Enablement Services (BES) line of service combines support teams across the firm to enable business delivery. The Business Administration (BA) function delivers workplace and business-focused solutions across the firm, ensuring effective operation and support of client service teams with a focus on customer service and a wide range of services from core administrative tasks to value-added work. BA is composed of four Hubs – Core Administration, Commercial Operations, Events and Travel, and Documentation.
This is a fantastic opportunity for the right individual to join the team and:
* Be an integral part of the Business Administration team providing dedicated support to Partners
* Proactively develop personal and technical skills to advance their career
* Expand networks across PwC
* Broaden understanding of the firm
Responsibilities
* Management of an executive-level BA service for Partners
* Own all enquiries and problems, resolving or escalating as appropriate
* Ensure compliance with the Firm’s policies and procedures and meet deadlines
* Draft complex and sensitive communications on behalf of partners
* Coordinate meeting logistics and anticipate conflicts
* Attend meetings as appropriate and provide detailed and actionable minutes
* Manage follow-up on key action items and ensure accountability
* Project coordination: attend project meetings to understand requirements, delivery timescales, and actions with the project team
* Manage partner inboxes, prioritising critical communications; handle sensitive documents with confidentiality and integrity
* Build and maintain strong client relationships and address issues proactively
* Liaise with BA Hubs and Regional Offices as necessary
* Delegate transactional work to effectively manage workloads
* Draft stakeholder emails and engage with stakeholders to facilitate decisions
* Support stakeholders in upskilling Firmwide systems
Additional responsibilities
* Informal coaching of junior team members
* Involvement in team activities contributing to personal and Firm development
* Other ad hoc responsibilities as required
Essential skills & experience
* Secondary level education and a relevant post-secondary qualification
* Minimum of 4 years of proven experience in a similar role, providing comprehensive administrative support to senior executives or management teams
* Proficiency in Microsoft 365 applications (Word, Outlook, PowerPoint, Excel)
* Strong project management and coordination skills with ability to prioritise and manage multiple stakeholders
* Experience handling sensitive information
* Ability to thrive in a fast-paced, dynamic environment with resilience and adaptability
* Demonstrated PwC Professional behaviours
Preferred Experience
* Excellent organisational skills and self-motivation with a commitment to continuous self-development
* Strong influencing and communication skills, both verbal and written
* Ability to develop internal and external networks to support business objectives
* Flexibility and agility to adapt to changes and contribute to system improvements or firm initiatives
* Inclusive mindset with understanding of cultural differences and commitment to diversity
Company culture and equality
PwC is an equal opportunity employer and values diversity. We do not discriminate on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We are committed to inclusive workplace practices and signaled through initiatives such as the Business in the Community Elevate Pledge. For more information, visit PwC Ireland’s Life at PwC page and our inclusive programmes.
We will ensure reasonable accommodation to participate in the application process where needed. Please email us for more information.
Other details
* Required Skills: see above
* Optional Skills: listed applications and competencies related to the role
* Travel Requirements: Not specified
* Available for Work Visa Sponsorship: No
* Government Clearance Required: No
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