Office Administrator
The ideal candidate will be a highly organized and proactive individual with strong administrative experience.
This role involves managing the day-to-day operations of the office, ensuring the smooth running of tasks such as filing, mail handling, meeting bookings, printing/laminating/binding, and general property maintenance.
Key Responsibilities:
* Manage administrative tasks to ensure efficient office operations.
* Handle incoming phone calls, monitor voicemails, and redirect messages promptly.
* Check and manage incoming emails and ensure timely responses or forwarding to the appropriate departments.
* Greet and assist visitors; manage access to the office premises.
* Maintain data systems, including inputting, processing, and assisting with reports.
* Maintain and update insurance policies for staff and the organization.
* Provide confidential administrative support to senior management.
* Assist in preparing and editing reports, presentations, and correspondence.
* Prepare agendas, meeting packs, and documentation for meetings.
* Prepare and issue approved sales invoices.
* Manage petty cash and staff expense forms.
* Track staff leave (annual, sick, and statutory).
* Maintain communication with funders and manage related documentation.
* Track and update the funding schedule, ensuring timely invoicing and accurate records of payments.
Candidate Profile:
* A minimum of 2-3 years of experience in an administrative role.
* Proficiency in Microsoft Office Suite and virtual meeting platforms.
* Strong organizational and time-management skills.
* Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
* Excellent verbal and written communication skills.
* Attention to detail and a high standard of professionalism.
* A proactive and positive approach to work.
* Ability to handle sensitive information with confidentiality and discretion.
* Willingsness to learn, take initiative, and work as part of a team.