My client based in Dublin West is looking for an experienced administrator that also has experience in organising travel & accommodation. This is a permanent role that is fully onsite in their offices in Dublin 22. If you have 3+ years relevant experience apply directly or send your CV to [email protected] for immediate consideration.
Key Responsibilities
* Act as the primary point of contact for all travel-related matters across the organization
* Manage the primary travel email inbox by monitoring incoming messages and prioritizing emails, and promptly forwarding them to the appropriate team members or departments as needed
* Manage the travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules
* Ensure clear and timely communication between head office and approvers/on-site offices
* Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements
* Oversee and support travel operations in Ireland and across European project sites
* Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms
* Monitor and ensure compliance with all travel requests
* Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise
* Maintain accurate records of all travel-related bookings
* Prepare high quality reports as required
* Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director
* Assist the other areas of the Travel Department as required
Requirements
* Good command of English, both written and spoken
* Organization, attention to detail, and time management
* Self-motivated, assertive individual, problem solver and teamwork oriented
* Excellent interpersonal skills and business acumen
* Extremely proficient in MS Office applications
* Awareness about international travel regulations