We are looking for an organised, detail-driven Back Office AdministratorRemote/ Hybrid / Ireland, Germany, Portugal (Europe)Full-time (40hours)What You'll Do:Project invoicing : Create, issue, and track customer invoices for ongoing projects.Billing Accuracy: Coordinate with project managers and customers to ensure billing accuracy and timely payments.Payroll Support: Prepare payroll data, update employee records, and coordinate with our payroll office for timely processing.HR Admin: Draft and manage employment contracts, track leave balances, and keep personnel files up to datePurchasing: Handle procurement of laptops, software, and office supplies for new and existing team membersOnboarding: Organise smooth new-hire onboarding — from paperwork to equipment setup — ensuring a great first-day experienceGeneral Admin: Assist with other back-office tasks as needed and make sure nothing falls through the cracks.Documentation: Keep our data, documents, and records in top shapeCommunication: Collaborate with customers, vendors, partners, and teammates to ensure projects progress smoothly.Event organisation: Organise our annual team event in EuropeFlexibility: Jump in where neededWhat We're Looking For:Profund experience in admin, operations, accounting/ finance or a similar role.You're detail-obsessed, organized, have an eye for numbers and love a good spreadsheet.Strong communication skills — you're clear, friendly, and proactive.Comfortable with tools like Google Workspace, Excel, and (bonus) CRM or ERP systems (XERO, or similar)A self-starter who can prioritise tasks and make things happen.A proactive, team-oriented mindset — we move fast, and so do you.Why You'll Love Working With Us:Flexible work setup (we care about results, not where you sit).You'll play a key role in keeping our projects and finances running smoothly.Real impact: Your work keeps the business moving forward every single day.A fun, supportive team that values collaboration and good vibes.