Job Details
Description
Key Responsibilities:
* Manage and maintain the complex calendars of 4 senior executives, ensuring all meetings, appointments, and deadlines are met.
* Provide administrative support for a team of circa 13 Real Estate professionals
* Manage conflicting priorities with clear communication and sensitivity.
* Coordinate domestic and international travel, including flights, visas, ground transportation, and accommodations.
* Serve as the main point of contact between the executives and internal/external teams and stakeholders.
* Handle correspondence, prepare reports, manage expenses, and provide general administrative support as needed.
* Organize corporate events such as board trips, investor meetings, and VIP visits, ensuring smooth logistics and execution.
* Assist with the preparation of presentations, proposals, and meeting materials.
* Handle ad-hoc administrative duties, such as preparing meeting materials and presentations.
* Liaise with IT to resolve office-related issues.
* Prepare for and follow up on meetings, ensuring executives are prepared, taking minutes when necessary, and following up on action items.
* Act as a trusted partner to senior team members, offering proactive solutions and contributing to the company's goals by taking on ad-hoc projects as required.
* Work with the Administration Team locally and across jurisdictions to streamline office processes and optimize administrative systems.
About You
The ideal candidate will bring:
* Experience: Previous experience in providing executive assistance to senior executives.
* Proactive Approach: A self-driven attitude, a willingness to learn, and a commitment to personal and professional growth.
* Exceptional Organizational Skills: The ability to manage multiple priorities in a fast-paced environment with meticulous attention to detail.
* Interpersonal Skills: Strong interpersonal skills with the ability to build and maintain effective relationships at all levels of seniority.
* Communication Skills: Excellent written and verbal communication skills with a professional demeanour.
* Resourcefulness: A proactive and resourceful approach, with the ability to anticipate needs and take initiative.
* Calm Under Pressure: The ability to remain composed under pressure and handle demanding situations confidently and professionally.
Key Skills & Attributes
* Minimum 3 years of experience in a similar role
* Proficiency in Microsoft Office (Word, Excel, PowerPoint).
* Exceptional organizational, multitasking, and time management skills.
* A positive and approachable demeanour.
* High levels of integrity, confidentiality, and professionalism.
* Ability to manage competing priorities, work under pressure, and meet tight deadlines.
* Self-motivated, flexible, and a strong team player with a proactive attitude.