1. PositionThe Council is seeking applications from suitably qualified candidates with relevant experience for the position of Senior Executive Librarian (SEL). It is proposed to form a panel of qualified candidates from which any vacancies which arise will be filled during the lifetime of the panel. The Senior Executive Librarian is a senior management post within the Library Service. This post requires high level professional librarianship, leadership and management. The Senior Executive Librarian will report to the County Librarian / Culture Divisional Manager, and will represent him/her and the organisation as required. The Senior Executive Librarian will support the County Librarian/Culture Divisional Manager and will in turn be supported by the posts of Executive Librarian, Librarian/Staff Officer, Senior Library Assistant, and Library Assistant/Branch Librarian.The Senior Executive Librarian will work closely with colleagues in the Library Service, in the Culture Division, the Creative Ireland team, across the wider Council, and with Arts/Culture teams in NI. There are 3 Senior Executive Librarians in Donegal County Council. Roles and responsibilities will transfer between SELs from time to time. Hence the role as set out in this information booklet is generic. The Senior Executive Librarian will provide support to the County Librarian/Divisional Manager, as well as the delivery of goals/objectives/actions as set out e.g. in The Library is the Place, Cultúr le Chéile and Donegal Culture & Creativity Strategy. The role of the Senior Executive Librarian is to strengthen the Library Service/Culture Division in the rapidly expanding areas of IT, Communications, Marketing, Governance, Gaeilge, Finance and Administration.Donegal County LibraryThe Library Service is based in the Housing, Corporate and Culture Directorate of Donegal County Council. The Culture Division comprises the Library Service, the Arts Service, the Regional Cultural Centre, the Museum Service, the Archives Service, the Biodiversity Office and the County Donegal Heritage library network includes 13 libraries and 8 Taobh Tíre community partnership service points, as well as a Cross Border Mobile Library Service run in partnership with Libraries NI. The Central Library in Letterkenny is the largest and the busiest library and includes the main Local Studies research collection and the Europe Direct Information Centre, in addition to providing public library services.2. Roles Duties & ResponsibilitiesStrategic Planning/Organisational LeadershipLead on strategic planning, and the development of services/programmes, policies and proceduresContribute to national developments and lead on delivering national initiatives at local levelLead and manage major projects eg capital, leveraging emerging technologies in library services and operationsLead change across the library service to enable delivery of quality services to the publicContribute to research at national and local levelPlay a key role in the overall strengthening and development of the Library Service and the wider Culture DivisionUndertake projects/initiatives that relate to the overall Library Service/ Culture Division/Donegal County Council as appropriateDevelop and manage effective marketing and public relations campaigns to deliver strategic targetsLead the delivery of targets as set out in The Library is the Place, Cultúr le Chéile, Donegal Culture & Creativity Strategy, the Local Economic & Community Plan, the Council’s Corporate Plan, Age Friendly strategy, and other relevant plansIdentify and agree local work plans, targets and timeframes and ensure implementationDevelop plans and applications to source funding for future services and projects and deliver these services accordinglyMonitor, evaluate, redevelop and report on plans and servicesFinancial ManagementPrepare and manage budgets and procurement, including project fundingCollaboration/Relationship buildingBuild relationships with Council colleagues and services to raise the profile of the Library Service/Culture Division and to deliver on initiativesEngage with communities, agencies, organisations and related stakeholders, developing links and partnerships for the strategic development of library servicesParticipate in both national and local committees for the development and implementation of new, innovative servicesManagement of Library Human ResourcesManage and develop efficient and effective teams to deliver on the requirements of the serviceImplement effective strategies for performance managementDevelop own and workforce’s knowledge and skills according to the vision for and needs of the serviceCorporateManage facilities/buildings, accessibility, Health & Safety and Child Protection, data protection, sustainable development and business continuity in accordance with Council policies and as relevant to areas of responsibilityEnsure knowledge of Council policies and procedures as they relate to the Library Service and Culture DivisionOtherDeputise for the County Librarian as requestedUndertake such responsibilities as may be determined by the County Librarian/Divisional Manager from time to timeNote: A satisfactory competence in the Irish language is deemed desirable and beneficial in relation to any vacancy within the Gaeltacht / Glenties Municipal District. For posts in the Gaeltacht, the postholder will be responsible for services to Gaeltacht areas, fluent Irish will be required. Donegal County Council will provide support in bringing the language skills to an agreed standard over 2 years, should the Senior Executive Librarian require such support.3. Qualifications & Requirements of the PostThe Department of Housing, Local Government and Heritage has declared that the qualifications for the position of Senior Executive Librarian shall be as set out below:Character: Candidates shall be of good characterHealth: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Successful candidates will be required to undergo a medical examination carried out by the Council’s Occupational Medical advisor prior to appointment.Education, Training, Experience: Candidates must on the latest date for receipt of completed applications hold a degree (level 8 on the National Framework of Qualifications) in the area of Library and Information Studies, have satisfactory experience of library work including satisfactory experience at a management levelCore CompetenciesStrategic Management and ChangeDisplays the ability to think and act strategicallyManages resources effectively and efficiently in compliance with all governance protocolsDemonstrates creativity and innovation to secure successful strategic outcomesEffectively manages the introduction of changeDemonstrates a clear understanding of the political reality and context of the local authorityPersonal EffectivenessKeeps up to date with current developments, trends, and best practice in their area of responsibilityDemonstrates personal motivation, initiative and achievement – sets challenging goals to achieve high quality outcomesDemonstrates ability to manage time and workload effectively, and can operate in an environment with significant complexity and paceMaintains a positive, constructive and enthusiastic attitude to their roleDemonstrates excellent communication skillsDelivering ResultsContributes to operational plans and develops team plans in line with priorities and actions for their area of operation, having regard to Corporate goals, operational objectives and available resourcesEnsures best value and efficiency – manages resources effectively to deliver operational plansPromotes the achievement of high quality outcomes in delivering services with a focus on continuous improvementIdentifies problems and contributes to solutionsActs decisively and makes timely, informed and effective decisionsPerformance Through PeopleLeads and motivates staff and provides clear direction to others, inspiring high standards of performanceIdentifies, manages and deals with escalated issues of unacceptable or poor performance and conflict to reach beneficial solutions and positive outcomes in line with HR policies and proceduresLeads by example in terms of commitment, flexibility and a strong customer service ethosNurtures a culture of continuous professional development within the library serviceDevelops and maintains positive and productive working relationshipsKnowledge and Understanding of the RoleDemonstrates knowledge of the structure and functions of modern public library services, including an understanding of the role of digital technologies in the delivery of 21st Century library servicesDemonstrates knowledge of local and national policies and plans as they relate to the library service, and of current issues & future direction of Local GovernmentUnderstands the work of Culture Division within Donegal County CouncilUnderstands the role of Senior Executive LibrarianDemonstrates the required specialist knowledge and training for the role, as well as administrative experience at a sufficiently high level4. Particulars of the PostGeneral: Donegal County Council proposes to create a panel of qualified candidates for the position of Senior Executive Librarian.Probation: The successful candidate shall be required to be on probation for an initial period, as determined by the Council. This period may be extended at the discretion of the Council.Remuneration: The current annual salary-scale is €58,252 minimum to max LSI2 €75,728. (as per Circular EL 03/2024). Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. New entrants will commence on the minimum point of the scale.Base: The base for the post shall be as determined by the Council. The role of Senior Executive Librarian will involve some travel, with some trips involving overnight stays and associated costs covered by the appropriate allowances.Residence: Holders of the post shall reside in the district in which their duties are to be performed or within a reasonable distance thereof.Working Hours / Annual Leave: The normal hours of work will be 35 hours per week. The Council reserves the right to alter the hours of work from time to time. Annual leave allowance will be in accordance with Circular LG(P) 07/2011. Maximum 30 days for all applicants.Requirement to Drive: Candidates shall be required:to possess a full current category B Driving Licenceto have their own vehicle available for use while performing their duties and the associated costs will be covered by the appropriate allowancesCitizenship Requirements: Eligible candidates must be, on the latest date for receipt of completed application forms; (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; (b) A citizen of the United Kingdom (UK); (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; (d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; (e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa.Conflicts of Interest: The post holder shall not engage in any gainful occupation, other than as an employee of a local authority, to such an extent as to impair the performance of his or her duties as an employee of a local authority or in any occupation which might conflict with the interests of the local authority or which might be inconsistent with the discharge of his duties as a local authority employee.Garda Vetting: Candidates for the post of Senior Executive Librarian are subject to Garda Vetting. Please note all candidates must attain a satisfactory Garda Vetting Disclosure prior to appointment, otherwise the offer of employment will be withdrawn. In the event where a Garda Vetting Disclosure indicates that there is a case pending, then the appointment cannot proceed at that time and the offer of employment will be withdrawn. The candidate will however retain their position on the panel and will be considered for the next vacancy should same arise within the lifetime of the panel.
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