Operational Manager
Involve CLG is recruiting for an Operational Manager.
To lead and coordinate the delivery of high-quality, professional youth services across Involve CLG, working collaboratively with Youth Work Project Co-ordinators, Managers and the CEO. The role will drive service development, consistency and continuous improvement, and play a key role in implementing the Involve Strategic Plan.
Reporting to: CEO
Salary Scale: €46,000.00 – €50,000.00
Main Duties
1. Lead the coordination and completion of funding and compliance reports, ensuring all regulatory and funder requirements are met, and contribute to the development and submission of new funding applications.
2. Develop, implement and monitor operational implementation plans for all funding streams, ensuring alignment with the organisation's strategic goals and service priorities.
3. Work in partnership with HR to plan and coordinate recruitment processes
4. Identify, research and assess new funding opportunities, bringing recommendations forward to support organisational sustainability and growth.
5. Build and maintain collaborative working relationships with Youth Services nationally and at European level, representing Involve CLG as appropriate.
6. Ensure all projects are delivered in line with funding agreements, governance requirements and Involve CLG policies, embedding strong quality assurance and risk management practices.
7. Participate in the implementation of policies and structures developed as part of the UBU process.
Administrative Role
8. Liaise with the CEO and Financial Controller to oversee funding applications and keep all records as required
9. Support, where necessary, the completion of the Weekly PRFs, Timesheets and attendance records etc.
10. Coordinate in person and online support sessions to each of the regional projects
11. Prepare and deliver summary reports for Board of Management meetings
12. Carry out additional duties as assigned by the CEO, as appropriate to the post
Support and Supervision
13. Participate in all monitoring, support, supervision and appraisal procedures of staff
14. Address any staff concerns with the support of the CEO
15. Sign off on all TOIL, leave Requests and timesheets.
16. Identify and plan training and development opportunities for staff and volunteers.
Team
17. Ensure communications keep the team informed
18. Support Administration at the National Office as required
19. Attend Staff meetings, team activities and training as required
Personal
20. Youth, Community, Educational Qualifications level 6 or higher required, or equivalent.
21. Excellent organisational and time management skills.
22. Ability to work across a range of work tasks, managing to deadlines and prioritising workload.
23. Excellent attention to detail & evidence of well-developed written skills
24. Commitment to team-work and supporting others to action organisational objectives.
25. Proactive and self-motivated individual with excellent administrative skills.
26. Full driving licence and access to own car.
27. Possess an ability to work on their own initiative
These are the key duties and responsibilities for the post and they are subject to regular review. Any significant changes to the role will be subject to consultation.