Job Description
As an Executive Assistant, you will provide advanced diary/email management, facilitating swift set-up of client meetings. You will be client-facing and comfortable dealing with internal and external stakeholders. Your responsibilities will include providing shared phone coverage for a busy group, involving significant interaction with clients and senior members of the organization.
Responsibilities
* Set up meeting, conference calls, telepresence - internally and externally.
* Finalize travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries.
* Manage expense processing, reimbursement, account reconciliations.
* Be an integral part of business, understand group priorities and business expectation.
* Perform general administration duties (Room bookings, filing, photocopying).
* Provide team support and partner with assistants across the group to provide coverage for absence where necessary.
Required Skills and Qualifications
We are looking for someone who is highly organized, proactive, and able to work well under pressure. The ideal candidate will have excellent communication skills, both written and verbal, and be able to build strong relationships with clients and colleagues.
* Fully competent in diary management, able to apply good judgment and have an understanding of competing priorities.
* Strong, executive communication style.
* Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize traveller's time.
* Can demonstrate pro-activity and ownership within a role.
* Strong technical capabilities, experience of Outlook calendar management required.
* Awareness of expense arena, expense systems and cost control initiatives can champion expense policy, process expenses in a timely manner and reconcile accounts accurately.
* Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
* Exhibits a positive, constructive attitude to drive bankers schedule and help manage time effectively.
* Is flexible, willing and open to change.
* Has a high level of attention to detail and delivers high quality results.
Preferred Skills and Qualifications
The successful candidate will also have:
* Excellent interpersonal skills, able to build strong relationships with clients and colleagues.
* Solution-oriented approach.
* Ability to communicate effectively across different hierarchies.
* Act as a role model to their peers lead by example.