Morgan McKinley is delighted to be working in exclusive partnership with our client, a leading pharmaceutical organisation undergoing a multi-million euro expansion in Athlone, to assist in the recruitment of an experienced Administrator to support this exciting phase of growth.
Role Overview As a key member of the administrative and project support function, the Administrator will provide essential organisational, operational, and administrative support to ensure the smooth execution of departmental activities.
The successful candidate will be proactive, adaptable, and capable of managing a varied workload in a fast-paced environment.
Key Responsibilities Monitor and maintain office supply inventory to ensure efficient daily operations.
Raise purchase orders for team events, process team expenses, and ensure adherence to company policies.
Schedule meetings and appointments, manage calendars, and coordinate room bookings with both internal and external stakeholders.
Arrange travel including flights, accommodation, and transfers; prepare monthly expense reports.
Organise internal meetings and external client visits, including catering, visitor access, and booking hotel/restaurant reservations.
Prepare meeting agendas, take accurate minutes, and distribute promptly to relevant stakeholders.
Collect and consolidate KPI data for reporting and presentation to management.
Maintain updated and accurate internal distribution lists.
Perform additional administrative duties as required to support the wider team.
Skills & Experience Strong organisational and time management skills with the ability to prioritise effectively.
Previous experience in a fast-paced administrative role within a dynamic office environment.
Familiarity with expense management systems and scheduling tools advantageous.
Strong initiative, resourcefulness, and collaboration skills.
Excellent verbal and written communication abilities.
High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Exceptional attention to detail with a proactive approach to problem-solving.
Ability to handle confidential information with discretion and professionalism.