Job Description
Join AbbVie as our Central Services Manager! As Central Services Manager, you’ll head a team of administrative and compliance specialists, ensuring the seamless day‑to‑day running of office operations and supporting key administrative, logistical, and contract‑management functions in compliance with local and global policies.
You will work closely with the Affiliate Leadership Team.
Responsibilities
What You’ll Do:
* Office Management: Directly responsible for facility management such as security, access control, café services, meeting rooms, building maintenance, utility management, etc., ensuring smooth day‑to‑day operations.
* Implement and maintain local office policies and procedures within the affiliate.
* Efficiently manage facility‑related vendors, including negotiating contracts, raising POs, and approving invoices.
* Affiliate EHS Coordinator – ensure all aspects of Environment, Health & Safety policies and practices are carried out effectively.
* Lead Safety Representative for the affiliate.
* Manage and lead the Central Services Team, ensuring accurate, consistent, and efficient operations and processes.
* Lead internal and external meetings & events, including project leadership for internal events, coordination with production agencies, contract preparation, PO/ACR opening, invoice management, and onsite support.
* Speaker Engagement: manage local consultancy contracts and ensure compliance with local policies.
* Event Sponsorships: manage local event sponsorship processes, prepare templates, obtain necessary signatures, collect proof, and initiate invoice payments.
* Affiliate Administration: oversee marketing administration support, financial management of expenses and budgets, vendor creation and updates, contract database management, and invoice processing for non‑OEC activities.
Qualifications
* Minimum 5 years’ senior‑level experience with proven team management and leadership skills.
* Strong understanding of applicable policies and consultancy/vendor sponsorship processes.
* Excellent organizational skills, system proficiency, attention to detail, and stakeholder communication.
* Relevant third‑level qualification preferred.
Additional Information
Key Stakeholders: Brand teams, Market Access, Patient Relations, Finance, Medical, Regulatory, Communications, Business Intelligence, and Healthcare Professionals.
Apply now to be part of a dynamic team at AbbVie!
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.
US & Puerto Rico only – to learn more, visit our website for equal employment opportunity information and accommodation instructions.
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