Recruitment Coordinator Role
As a key member of our team, you will provide critical support in the coordination and operational management of recruitment campaigns.
The role acts as a central liaison between multiple stakeholders, including government departments, recruitment agencies, and internal departments, to ensure transparent, efficient, and compliant staffing operations.
This includes managing agency relationships, ensuring adherence to legal and policy frameworks, overseeing recruitment, reporting, and collaborating with finance and procurement functions.
* Manage large-scale recruitment campaigns, ideally involving temporary or emergency staffing.
* Coordinate across multiple agencies and ensure timely onboarding of staff.
* Support the Recruitment Team/Human Resources/Operations Department Business Partners with all resourcing requirements within their areas of responsibilities in line with clients' workforce plans.
Ensure that all recruitment and selection activities are carried out in a professional and timely manner and are in line with legislation and reflective of clients' values. Liaise with the Human Resources/Operations Department Business Partner to agree the appropriate recruitment process, including internal/external methods of candidate sourcing/advertising.
Ensure job descriptions and application forms are consistent and correctly formatted in a professional manner and review to ensure terms and conditions are appropriate to the role. Agree timelines with the Human Resources/Operations Department Business Partner and advertise the role in line with agreed parameters, serving as a point of contact for any queries from potential applicants.
Screen all applications and prepare a candidate shortlist report & scoresheet for the Human Resources/Operations Department Business Partner/Hiring Manager. Respond to all candidates to advise on the outcome of their application. Plan and schedule interviews in line with agreed timeframes and circulate interview packs to all interview panel members.
Stakeholder Engagement and Communication
Liaise and coordinate with government departments, communicate clearly and diplomatically, providing regular updates and reports to a wide range of stakeholders.
Policy, Compliance, and Documentation
Understand legal and operational frameworks, including process documents, SLAs, data protection, and recruitment regulations. Document and standardize processes in line with public sector guidelines.
Financial and Operational Administration
Manage budgets, raise purchase orders, track and maintain records, collaborate with Finance and Procurement teams, manage multiple operational streams simultaneously, and demonstrate experience working in a high-volume, fast-paced environment.
Requirements
* 3+ years of Recruitment/Human Resources Administration experience, ideally with some temporary staffing background.
* Proven ability to scale recruitment efforts rapidly.
* Experience engaging with external agencies and senior stakeholders.
* Background in implementing and maintaining operational processes.
* Practical experience working with Finance and Procurement teams and raising purchase orders.
* Ability to produce and interpret reports.
* Excellent analytical, administration, and organizational skills.
Qualifications
* Relevant Third-Level qualification (e.g., Degree) or equivalent.