Facilities Coordinator – Limerick
Our client, a well-respected charitable organisation with tangible social impact based in Limerick, is now seeking an experienced Facilities Coordinator to join the team.
So, if you have experience working in multi-stakeholder projects and commercial property management and want to work in an environment that combines social purpose with innovation then please apply today!!
The Role
As Facilities Coordinator you will manage the day-to-day operations, maintenance, and administration of our client's campus services, ensuring building systems, services, compliance, and tenant needs are efficiently delivered in a safe, clean, and compliant environment.
Acts as a key liaison between tenants, contractors, and the CEO.
Operations & Maintenance
Manage building services: HVAC, electrical, plumbing, waste management, security/CCTV
Log and track reactive and preventative maintenance via app-based systems
Coordinate contractors for maintenance, repairs, and projects
Conduct regular property inspections to ensure safety, cleanliness, and compliance.
Lead scheduling, tracking, and documentation of planned maintenance programmes
Prepare annual minor capital works plan for the Campus
Tenant Liaison
First point of contact for tenant queries
Manage Spark Hub (co-working space for hot desking and meeting rooms)
Communicate maintenance updates, disruptions, and works notices
Support tenant onboarding, move-in, and move-out coordination
Health, Safety & Compliance
Ensure adherence to regulatory and company policies.
Maintain risk assessments, incident reports, and compliance documentation
Lead emergency preparedness, fire drills, and contractor safety inductions
Support sustainability and environmental initiatives
Project & CEO Support
Assist with capital works and refurbishment projects
Track project budgets, timelines, and completion reports
Deputise for the CEO in meetings and support stakeholder engagement
Skills & Qualifications
Minimum 3 years' experience in facilities, property, or building management
Knowledge of building systems (HVAC, electrical, plumbing, BMS) and service coordination.
Familiarity with health, safety, and compliance requirements (risk assessments, fire safety)
Proficient in Microsoft Office Suite and comfortable adopting new technology
Strong organisational, communication, and problem-solving skills
Strong attention to detail and prioritisation skills
Excellent interpersonal and stakeholder management skills
Ability to work independently and as part of a team
Flexible and adaptable to operational needs
Strong work ethic and alignment with company's mission
Desirable
Experience with facilities management software
Experience in multi-tenant office buildings or mixed-use developments
First Aid, Fire Warden, or H&S certification
Interest in process improvement through technology adoption
The Offer
This is a permanent fully onsite role based in Limerick with excellent negotiable salary depending on the candidates' qualifications and experience.
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