One of Ireland's leading law firms is looking to recruit an experienced Executive Assistant for within their Commercial/Pensions Team.
If you have 4+ years working as a PA/EA in a Legal Firm or a Professional Service firm please apply directly or send your CV to [email protected] for immediate consideration.
Key Responsibilities:
- Providing comprehensive administrative and secretarial support to partners and associates in the Pensions practice group and wider Commercial team.
- Comprehensive email and diary management
- Manage AML requirements for client onboarding, ensuring all procedures are followed
- Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
- Managing audit/accrual requests for clients
- Maintain electronic files, ensuring all records are up to date and easily accessible.
- Production, editing and formatting of legal documents and templates
- Digital dictation
- Co-ordinating travel arrangements, meetings and itineraries
- Processing Expenses
- Maintaining and updating client database
- Ad-hoc duties as required
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Required skills and Expertise:
- 4+ years' experience as a Legal Secretary or PA/EA;
- Pensions experience beneficial but not essential;
- In-depth experience with Client Billing/Payments systems;
- Excellent IT Skills in Microsoft Word, Excel and Power point;
- High degree of attention to detail.
- Typing skills of at least 70 words per minute;
- Excellent interpersonal and communication skills;
- Excellent organisation skills with the ability to prioritise workload;
- Team player, who can also work on their own initiative;
- Excellent oral and written communication skills.
Benefits
We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:
- Market leading salary
- Discretionary annual bonus scheme
- 25 days annual leave allowance
- Leading hybrid working policy
- Immediate pension scheme
- TaxSaver and Bike to Work scheme
- Healthcare
- Full gym and wellness programme
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