AirNav Ireland - Administration Executive (Technical Services) - Shannon, Co. Clare.
About AirNav Ireland AirNav Irelandis a commercial semi-state company, established under the provisions of the Air Navigation and Transport Act, 2022 (the Act).
AirNav Irelands primary function is the provision of air traffic management (ATM) and related services in Irish-controlled airspace and at State airports.
AirNav Ireland generates revenue from charges and fees raised from airline customers for the provision of these services.
AirNav Ireland operates independently, without any financial support from the Irish Exchequer.
Job Purpose To provide effective/efficient administrative oversight for Technical Services Unit in Ballycasey Shannon.
Main Duties and Responsibilities Perform the role of Document Controller for the Shannon Technical Services Unit.
This will involve completing the change control process on the DAAMS and ensuring consistency between the DAAMS and the distributed hardcopies.
Responsible for the maintenance of the Records Management System for Shannon Technical ServicesUnit.
Assist Technical Services Management in the preparation for, completion of and follow-up requirements arising from Unitaudits.
Support managers in the tracking of deadlines on recommendations and findings.
Provide administrative support as required to Technical Services Technical Services UnitManagement.
Ensure the completion of accurate and timely returns of Public Holiday and Overtime reports for Shannon Technical Services Unit to the FinanceDirectorate.
Ensure the completion of accurate and timely sick leave records, medical certificates and Social Welfare claims for Technical Services Unit.
Assist Management in ensuring all Return-to-Work Interviews are completed and returned to the Human Resources Directorate in a timelymanner.
Responsible for the management of stationary and petty cash for Shannon Technical Services Unit.
When required provide support to the management for the minute taking at meetings.
Ensurethatallofthegeneralofficeproceduresarefollowedcorrectlybygeneral officestaff.
Assist management in eventplanning and presentation preparations.
Update the AirNav Ireland computer systems for goods received.
Assist Managers in the approval and management of Invoices.
Administer and assist managers in the preparation of renewing maintenance contracts and accounts.
Recommend improvements to administrative processes to improve efficiency and ensure regulatorycompliance.
When required, provide administrative support in the creating, checking and annual review of unit documentation in line with published procedures.
Provide statistical files for NAC/Shanwick operations in line with bespoke software applications.
Provide Route Charge Data for all aircraft/companies utilising the AirNav Ireland ATS Services.
(Enroute/Terminal).
Liaise with all AirNav Ireland Units to determine accuracy/veracity of data received and provide updates/reports to AirNav Ireland Corporate.
Provide data to Eurocontrol Route Charges Office, including dealing with individual charge queries from CRCO/Airlines/ANSPs/Customers.
Administration and monitoring of Aireon ALERT User Registration Database.
PERSON SPECIFICATON Education, Knowledge, Experience and Skills Essential: At least 5 years clerical experience working in varied office environments Excellent knowledge and experience in Microsoft Packages including Word, Excel and PowerPoint Ability to work independently or as part of ateam Excellent interpersonal and communication skills.
Desirable: Experience dealing with invoicing and goods receipting software packages.
Accounts experience and cash management Whats on offer?
Excellent terms & conditions.
Permanent role Attractive pension scheme and annual leave Office based in Shannon, Co. Clare.
Employee Wellbeing Programme Many more flexible and family friendly working policies How to apply: Applications (Cover letter & CV), giving full details of experience and suitability for the position, should be submitted the Human Resources Directorate no later than 12:00pm on Friday 22nd of August.
Late applications will not be accepted.
Applicants must have the right to work and live in the EU.
AirNav Ireland is an Equal Opportunity Employer Skills: Department Administration Data Entry Document Management Administrator General Office Administration