Role: Executive Support Analyst
Career Level: 11 - Analyst
Location: Dublin
You will provide a range of efficient, effective, professional and value-adding secretarial support to Accenture Leadership, enabling the Managing Directors to focus their time according to their business priorities.
Working hours 9.00am- 5.30pm – this is a hybrid role.
SCOPE
The Executive Assistant support is provided to Accenture Leadership, on the basis of an average ratio of 1 Executive Assistant to up to 3 Accenture Managing Directors.
The Executive Assistant also works as part of team of 10 Executive Assistants based in Accenture Grand Canal Square/The Dock offices.
The role involves working cohesively with EA colleagues in offshore locations.
This specific role will also work closely with the EA to Country Managing Director, providing support as required and providing holiday cover for other EAs.
Success in the Executive Assistant role is measured by a combination of feedback from the Accenture Leadership team to whom EA services are provided and feedback from EA Supervisor.
YOUR RESPONSIBILITIES:
Diary Support
Scanning of email, identifying regular tasks for EA to complete e.g., meeting requests progressed without consultation with MD
Travel
Agrees travel need with MDs and coordinates arrangements appropriately, can involve multiple destinations and short notice changes.
Creates logical itinerary based on MDs availability.
Provides support with travel documentation and procedures including visas.
Meeting and Event Planning
Takes brief and delivers full event management within budget.
Prepares agenda as directed by MD.
Onsite event support
Client/EA Relationships
Develop relationships with MD's clients and their EAs
Establishes network across home UKI and Global EA community.
Communications
Prepares draft proposals and presentations with direction from the MD and/or support from other individuals or service departments document production and formatting; brand compliance; proof reading materials for consistency, grammar, and spelling
Administration
Assists with miscellaneous complex administrative tasks, examples of which would include:
Locating and completing standard Accenture forms
Invoicing and accounts reconciliation support : POs/EFTs
Compiling and updating distribution lists
Time and expense reporting
Office/meeting room bookings
Booking AV support
Booking catering
Arranging gifts
Shares knowledge with team members, working collaboratively to deliver business results
Team Work
Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organisation
Work with EAs to ensure seamless support of the Accenture Leaders>
Attend regular internal forums and calls
Provide cover for other EA team members during periods holidays or unplanned absences
Candidate must have
Experience at dealing with /supporting Managing Director or Senior Executive Level
Education to at least Leaving Certificate standard- (Post Leaving Cert education preferable)
Friendly and professional manner
Used to working with confidential information
Excellent attention to detail
Good skills in Word, Excel, PowerPoint and Outlook
Experience with supporting a team
Superior relationship-building skills
The ability to stay calm under pressure
Ability to work independently and in a team
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