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First Military Recruitment are currently seeking a Administration Assistant on behalf of one of our fantastic clients based in Dublin.
Our client provides the luxury goods industry, high-net worth individuals, and international banks with a global team of experts, including logistics, security, customs house, and special operations professionals. Our client provides a smooth, expedient, and professional service tailored to precise specifications and needs.
Duties and Responsibilities:
* Perform data entry to book in the ‘Domestic Shipments’ when received via email on in-house database system and send DSS paperwork to Dispatch team or customer.
* Check and save DSS paperwork on shared drive and on in-house database system.
* Other duties as assigned including supporting with ordering IDs for new starters to the business and updating ID lists.
* Maintain electronic and hard copy filing systems.
* Assist in resolving any administrative problems.
* Maintain polite and professional communication via phone, e-mail, and mail.
* Works closely with other administrative staff and supports other colleagues as needed.
* Order office supplies and liaise with Accounts team for approval to process order
Skills and Qualifications:
* Proven experience as an administrative assistant or office admin assistant
* Proficiency in MS Office (MS Excel and MS Word, in particular)
* Excellent time management skills and the ability to prioritise work.
* Attention to detail and problem-solving skills.
* Excellent written and verbal communication skills
* Strong organisational skills with the ability to multi-task
* Ability to maintain confidentiality.
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