Executive Assistant and Office Manager | Part-time | Dublin 2
Our client is a leading Property Investment and Trading Group, with an established track record of asset management, acquisitions, and trading of a complex value-added estate across Ireland and the UK.
They require an experienced Executive Assistant/ Office Manager to join their team.
The role will be offered on a permanent, part-time basis. 25hrs/week, Monday to Friday A presence is required in the office therefore remote working is not possible.
Executive Assistant duties include:
* Diary management, handling messages, letter writing, expenses;
* Travel arrangements: flights, hotels, car hire etc;
* Renewal of personal obligations, such as car tax, NCT, permits, licences, etc;
* Ad hoc personal duties as required;
* Assist accountant in gathering all info for personal tax return.
Office Management:
* Answer phones, arrange post/couriers, welcome visitors, meeting tea/coffee, arrange meetings when required;
* Manage office IT requirements (hardware/software) and office equipment in conjunction with suppliers;
* Ensure office stocked with stationary, cleaning products, catering supplies, water etc;
* Management of cleaner for office and all properties;
* Organise any corporate entertainment;
* Manage company mobile phones, utility accounts, phone system and broadband;
* Analyse and maintain company credit card breakdowns;
* Maintain records for staff annual leave;
* Manage Petty cash;
* Office filing both electronic and paper.
Qualifications:
* 10yrs experience in a similar role with a proven level of professionalism;
* An interest in property and investment;
* Be extremely organised, efficient and able to multi-task;
* Be able to work on their own and within a small team;
* Be technically savvy with IT, telecoms and MS office systems;
* Strong team player who builds trust, confidence, and works collaboratively
* Experience in managing sensitive information in a confidential manner;
* Third level degree or similar level of experience.