About
JLL Ireland is a leading commercial real estate services firm providing comprehensive property and investment management solutions across office, retail, industrial, and residential sectors throughout Ireland. As part of JLL's global network, we deliver world-class expertise in capital markets, leasing, property management, and advisory services to help clients achieve their real estate objectives.
We are looking for an experienced
Executive Assistant to support our CEO and Capital Markets Transaction team
within our Ireland operations for a 12 month fixed term contract.
Responsibilities
Support the CEO
* Maintain professionalism and strict confidentiality with all materials and information, while exercising discretion when interfacing with the business
* Coordinate complex scheduling and extensive calendar management across multiple time zones
* Gather and assist putting together presentations for speaking events,board meetings and Townhalls
* Manage, coordinate, and arrange senior executives' international travel and travel-related activities, including accommodation and producing detailed itineraries (visas/tests where applicable)
* Deal with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
* Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
Support the Capital Markets Transaction Team
* Support with project work and transaction coordination (when required)
* Organise meetings and presentations
* Provide wide ranging administrative assistance & assist in maintaining electronic filing system in conjunction with the team ensuring all necessary documents are saved in the correct location
* Assist in organising team communications and plan events, both internally and offsite (e.g. client events, quarterly senior leadership meetings, monthly WIP & BOV team meetings)
* Preparing billing invoices for the transaction team
* Assist and manage marketing process/billing for all disposal transactions
* Champion and update Capital Markets' CRM system –Capforce, ensuring data is accurate monthly for billing and pipeline purposes
* Prepare and submit expense reports
* Assist with deal documentation and due diligence coordination including compliance checks
* Support pitch preparation and client presentation materials, ensuring consistency in line with branding for all client facing material
Key Skills
* 5+ years' experience as a Personal Assistant or Executive Assistant
* Excellent English written and verbal communication skills
* Confidence in dealing with high level internal and external stakeholders
* Strong time-management and organisational skills
* Proficiency in Microsoft Office, Excel, PowerPoint etc. with a basic knowledge of accounting systems being an advantage
* Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge in a fast-paced working environment
* Experience in Professional Services
Contract:
12 Month Fixed Term Contract
Location:
Ireland