The Role
PE Global are recruiting for an
Investment Coordination Specialist
for our biopharmaceutical client based in Dun Laoghaire, Dublin. This is a 12-month contract role. Hybrid working options.
Job Responsibilities
1. Investment Activity Coordination
2. Support the planning, organisation, and tracking of site investment activities across capital, R&D, and innovation projects.
3. Maintain clear documentation on project progress, spend, milestones, and resourcing.
4. Help coordinate the flow of information and updates between project teams and leadership.
5. Tracking of Spend, Invoices & Supporting Documentation
6. Maintain organised records of invoices, purchase orders, expenditure, and relevant documentation associated with investment and R&D activities.
7. Monitor and record spend patterns and ensure supporting details are available and accurate.
8. Distinguish and document spend categories (e.g., capital, operational, R&D-related) based on guidance from Finance.
9. Support the preparation of scheduled spend reports or summaries.
10. Resource & Activity Allocation Support
11. Track resource utilisation across relevant projects, including internal labour contributions and contractor involvement.
12. Maintain logs, trackers, and summaries that support downstream funding applications and internal reporting.
13. Work with teams to ensure their time and activity records are accurate and up to date.
14. IDA Grant Support & Drawdown Preparation
15. Maintain structured, audit-ready documentation required to support IDA grant drawdowns.
16. Organise and validate the information required for each funding milestone or claim.
17. Ensure records align with approved project scopes and IDA conditions.
18. Work with Finance and Engineering to gather supporting materials such as invoices, timesheets, project updates, and evidence of eligible activities.
19. R&D Tax Credit Preparation & Coordination
20. Coordinate the annual collation of materials required for R&D tax credit submissions.
21. Support the gathering of evidence, technical summaries, labour allocations, and eligible spend records.
22. Work with cross-functional SMEs to ensure documentation is complete, consistent, and compliant with Irish Revenue requirements.
23. Maintain structured files to support potential Revenue queries or audits.
24. Governance, Organisation & Process Administration
25. Maintain templates, trackers, checklists, and logs to ensure investment-related processes are well organised and repeatable.
26. Help ensure documentation is stored correctly and accessible for reviews or audits.
27. Contribute to refining and improving internal workflows related to investment tracking, grant management, and tax credit support.
28. Stakeholder Communication & Administrative Support
29. Support meeting preparation, including agendas, notes, action tracking, and follow-ups.
30. Facilitate communication between internal teams and external partners regarding documentation or data needs.
31. Assist in the preparation of presentations, reports, and executive updates.
Educations & Experience
* 3+ years' experience in roles involving coordination, administration, operations, or process support.
* Strong organisational skills with experience maintaining high-volume documentation or records.
* Familiarity with invoices, POs, and basic spend or activity tracking.
* Strong proficiency in Excel and comfort working with enterprise systems (SAP, Oracle, or similar).
* Ability to work collaboratively with technical teams and cross-functional stakeholders.
* High attention to detail and a structured, methodical approach to organising work.
Interested candidates should submit an updated CV.
Please click the link below to apply, or alternatively send an up-to-date CV to
***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****