Administrative Specialist (Dublin Campus)
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link. Applicant Portal Voluntary Demographics. The information requested below is used to assist us in our compliance with Federal/State equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.
Posting Details
This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.
Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on October 23, 2025.
Job Information
Job Title: Administrative Specialist (Dublin Campus)
Applications Accepted From: Public: Open to the public, University Wide, AFSCME 3200 University Wide
Special Instructions to Applicants: This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first. Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on October 23, 2025.
This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166936S
Job Description
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
Responsibilities
* May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
* Resolves complex and unique problems that require an ability to interpret established policies and procedures.
* Oversees department unit administrative processes.
* Coordinates complex processes and initiatives such as grant proposals, contracts / or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
* Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
* Composes and edits internal and external correspondence and documents, including manuscript submissions for scientific journals.
* Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
* Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Qualifications
Minimum Qualifications
Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
* Associate’s degree or higher
* Experience with software systems such as Oracle, Bobcat Buy, and Concur
* Ability to adapt to changing priorities and unforeseen circumstances and work effectively with all levels of constituents
Working Conditions / Benefits
Department HCOM - Medical Education-Clinical Education
Pay Rate: The hourly rate starts at $16.84, with the potential of up to $21.48 per hour. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University’s generous benefits package, which includes: Free tuition for employees and dependents; Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance; An excellent retirement plan with up to a 14% employer contribution; Wellness programs, on-site wellness facilities, and a robust employee assistance program; Paid parental leave, adoption reimbursement, and more. Additional information is available at: https://www.ohio.edu/hr/benefits/
Job Open Date: 10/09/2025 • Posting Close Date: 11:59 p.m. on October 23, 2025 • Job Category: Classified AFSCME 3200 • Bargaining Unit appointment: 12 month • Planning Unit: Heritage College of Osteopathic Medicine • Work Schedule: Monday through Friday 8 a.m. to 5 p.m., with occasional after-hours, weekend, and travel as needed. Flexplace and flextime arrangements may be available for this position. Campus: Dublin • Expected hours worked per week: 40 • Expected duration of assignment: on-going
Applicants may contact this person if they have questions about this position: Jordyn Stimel, jordyn.stimel@ohio.edu
Non-Discrimination Statement
Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio University is an equal access/equal opportunity employer.
Job Information: Employment Type full-time regular | Job Family/Subfamily Administrative Services-Generalist | Career Track & Level TAS3 | Pay Grade AF3200 | 14 | Clery Act Annual Safety and Fire Report available; Click Here!
Applicant Documents
Required Documents
* Resume/Curriculum Vitae
* Cover Letter
* References
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk (*)
* * Please indicate how you learned about this posting.
o www.ohiouniversityjobs.com
o www.higheredjobs.com
o www.ohiomeansjobs.com
o The Athens Messenger
o The Chronicle of Higher Education
o Ohio University employee
o OHIO Jobs Line (phone)
o Employment Agency
o Posted Announcement
o Professional Association
o Social Media (LinkedIn, Twitter, etc)
o OTHER
* * Please select an option that best represents your current status:
o I am a current Ohio University employee and NOT currently serving a probationary period.
o I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
o I am a current Ohio University Student employee.
o I am not an employee of Ohio University.
* * Please indicate your highest level of education.
o no HS diploma or GED
o HS diploma or GED
o Associate's degree
o Bachelor's degree
o Bachelor's degree plus some work towards graduate degree
o Master's degree
o Ph.D. or equivalent
o Will have earned Ph.D. by time of appointment
* * Please indicate your level of experience with administrative support / office management.
o no related experience
o Less than 1 year
o At least 1 year, but less than 3 years
o At least 3 years, but less than 5 years
o At least 5 years, but less than 7 years
o 7 or more years
* * Where did you find this job posting?
o Indeed
o LinkedIn
o Ohio University Jobs
o Publication/Print Ad
o Referred by Person
o Other
Ohio University Human Resources | Grosvenor West 103 | 1 Ohio University | Athens, OH 45701| T: 740.593.1636 | F: 740.593.0386
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