The Document Controller will manage the Project Document Management system and digital field tool, implementing information management strategy and providing training and support to the project teams and end users.
This role is based in our Citywest Office, with the Regional Building Division.
This is a 12-week contracted role.
Responsibilities:
1. Manage and host VFP and FV training sessions for new users within the project team, either with groups or on an individual basis.
2. Act as main point of contact for support and coaching of project users of VFP and FV, including third parties such as client teams, designers, and subcontractors.
3. Develop project file naming protocols with the information systems manager and project team, in line with DPD protocols.
4. Develop workflows alongside ISM, and manage throughout the project lifecycle, with direction from the project team, in line with DPD procedures.
5. Create forms, tasks, etc., on DFT (FV) in line with DPD procedures and site requirements.
6. Configure and implement change control processes within the CDE.
7. Validate, check, and curate all incoming and outgoing project documentation to the CDE, including receipt, classification, verification, registry, distribution, and retrieval.
8. Configure and prepare status reports on workflows, sample submissions, TQs, RFIs, and other reportable data.
9. Prepare and configure distribution matrices in compliance with project requirements.
10. Establish and maintain central site files, uncontrolled drawings, and registers.
11. Collate operation and maintenance, health and safety, quality, environmental, BCAR files.
12. Attend meetings to engage with the team and stakeholders.
13. Work on projects with large volumes of data and information from various sources.
14. Have advanced experience with a CDE and DFT.
15. Effectively communicate with and educate all stakeholders in the DPD protocols, ensuring adherence.
16. Deal with multidisciplinary design teams and client teams.
17. Interact with sub-contractors and the wider supply chain.
18. Understand naming conventions in accordance with ISO 19650.
19. Be an advanced user of Microsoft Office suite.
20. Have an understanding of BS 1192, PAS 1192, or ISO 19650 standards.
21. Be an advanced user of VFP and FV or similar platforms.
Benefits include a competitive salary, 26+ days annual leave, an excellent benefits package, and more.
Our people are at the heart of our success, and we offer work with purpose, work-life balance, limitless career opportunities, and a great team environment.
Our Internal Recruitment Team fulfills all vacancies directly. Unsolicited contact by unapproved agencies sharing CVs will not be accepted, and no fees will be paid for such introductions.
We are committed to attracting diverse talent. We encourage candidates from underrepresented backgrounds who may not meet every criterion to apply, emphasizing transferable skills and potential. We look forward to hearing from you.
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