Position Overview
The Site Finance Coordinator provides essential financial and administrative support for our client's Irish operations, ensuring accurate financial processing, reporting, and compliance with local regulations and company policies.
Key Responsibilities
Financial Operations
The role manages day-to-day financial transactions including processing invoices, purchase orders, and expense claims within established timelines. You will maintain accurate financial records, reconcile accounts, and support month-end and year-end closing processes. Managing petty cash and company credit card reconciliations ensures proper financial controls are maintained.
Accounts Payable and Receivable
Process supplier invoices and payments efficiently while resolving queries with vendors and internal stakeholders. Monitor aged payables and receivables, following up on outstanding items to maintain healthy cash flow. Support contract administration and vendor on-boarding processes to ensure compliance with procurement policies.
Reporting and Analysis
Prepare regular financial reports for site management, tracking budget variances and highlighting areas requiring attention. Assist with budget preparation and forecasting activities, providing accurate data and analysis. Maintain financial databases and filing systems to support audit requirements and management information needs.
Compliance and Controls
Ensure all financial activities comply with Irish tax regulations, company policies, and pharmaceutical industry standards. Support internal and external audit processes by preparing documentation and responding to queries. Maintain proper segregation of duties and adherence to internal control procedures.
Administrative Support
Provide administrative support to the site finance function including meeting coordination, correspondence, and document preparation. Liaise with group finance teams, external accountants, and auditors as required. Support implementation of finance system improvements and process enhancements.
Required Qualifications
Education and Experience
Part-qualified accountant (ACA, ACCA, CIMA) or relevant finance degree with 2-3 years' experience in a finance administrator or similar role. Experience in pharmaceutical, life sciences, or regulated industry environments is advantageous but not essential.
Technical Skills
Strong proficiency in accounting software and ERP systems with advanced Excel capabilities including pivot tables, VLOOKUP, and financial modeling. Familiarity with Irish VAT, payroll processes, and statutory reporting requirements is required.
Core Competencies
Exceptional attention to detail with proven accuracy in financial data processing and reconciliation. Strong organizational skills with ability to manage multiple priorities and meet deadlines consistently. Excellent numerical reasoning and analytical problem-solving abilities.
Communication And Interpersonal Skills
Clear written and verbal communication skills to interact effectively with stakeholders at all levels. Ability to explain financial information to non-finance colleagues in accessible terms. Professional approach with discretion when handling confidential financial information.
Personal Attributes
Proactive self-starter who identifies issues and implements solutions independently. Team player who collaborates effectively while working autonomously when required. Adaptable professional comfortable with changing priorities in a dynamic pharmaceutical environment. Commitment to continuous improvement and professional development.
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