Job Title:
Executive Support Professional
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Job Description:
We are seeking a highly skilled and organised Executive Support Professional to join our professional services team in Killarney. The ideal candidate will have a proven track record of supporting senior professionals in a fast-paced office environment.
The Executive Support Professional will be responsible for a broad range of administrative and clerical duties that ensure the smooth running of daily operations. This is a full-time, permanent position.
Key Responsibilities:
* Provide comprehensive administrative support to senior staff in the practice.
* Manage incoming correspondence including emails, post, and phone calls.
* Schedule meetings, appointments, and maintain calendars.
* Prepare, format, and proofread letters, reports, and other documentation.
* Maintain and organise confidential files and records in accordance with company policies.
* Liaise with clients, suppliers, and external stakeholders professionally.
* Assist with invoice processing, expense tracking, and basic bookkeeping tasks.
* Support the coordination of internal meetings, including preparing agendas and taking minutes.
* Monitor office supplies and manage inventory levels.
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Required Skills and Qualifications:
The ideal candidate will possess the following skills and qualifications:
* Minimum of 2 years' experience, ideally in a services environment (legal, accounting, or consulting offices preferred).
* Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Proficient touch-typing skills with a high level of accuracy and speed is essential.
* Experience using document management and CRM systems.
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Benefits:
This role offers a challenging and rewarding career opportunity for a motivated and experienced Executive Support Professional. The successful candidate will have the opportunity to work in a dynamic and supportive team environment.