Job Title: Facilities Planner
Department: Facilities
Location: Ringaskiddy, Co Cork, Ireland
Reports To: Facilities Manager
Job Summary
We are seeking a detail-oriented and proactive Facilities Planner to join our Facilities Management team. The ideal candidate will strategize and plan facility operations, optimize space and resources, and collaborate with departments to support organizational goals and operational efficiency.
Key Responsibilities
1. Job Planning: Develop detailed job plans for scheduled maintenance, including task lists, spare parts, tools, work prioritization, and resource allocation.
2. Liaison and Coordination: Work with facilities and operations teams to ensure availability of equipment and resources, ensuring regulatory compliance.
3. Work Order Management: Manage customer work requests, verify details, enter into CMMS, and oversee work order completion.
4. Communication: Inform requesters about work scope and status.
5. Preventative Maintenance Administration: Oversee CMMS for preventative tasks, adjusting schedules as needed.
6. Resource Identification: Verify resource availability and arrange alternatives when necessary.
7. Planning and Scheduling: Coordinate maintenance activities with requesting departments.
8. Reporting and Analysis: Generate reports on metrics like backlog, costs, and customer satisfaction.
9. Job Estimation: Estimate staffing and man-hours for preventative activities.
10. Meeting Participation: Attend meetings to develop schedules and review work statuses.
11. Shutdown Coordination: Notify departments to coordinate shutdowns.
12. CMMS Utilization: Use CMMS to track work orders and costs.
13. Vendor Coordination: Assist in external service coordination when needed.
14. Process Improvement: Identify opportunities to enhance processes and performance.
15. Cost Management: Review data to recommend cost-saving actions.
16. Communication of Issues: Report relevant issues or opportunities to management.
17. Health, Safety, and Environmental Compliance: Ensure adherence to safety and environmental standards.
18. Team Leadership: For supervisory roles, ensure team compliance and provide necessary resources.
19. Regulatory Compliance: Maintain compliance with regulations and policies.
20. Other Duties: Perform additional tasks as assigned.
Qualifications
* 2-3 years planning or administrative experience in facilities or maintenance.
* Knowledge of GMP requirements.
* Experience with CMMS, preferably IBM Maximo, is highly desirable.
* Ability to learn new systems quickly.
* Strong communication and interpersonal skills.
* Effective task prioritization and time management.
* Attention to detail and organizational skills.
* Ability to work independently and in a team.
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