Role Summary:
We are seeking a skilled Facilities and Tooling Administrator to support the efficient operation of our facilities.
Job Description:
* Schedule and manage Planned Preventive Maintenance (PPM) works for tools and equipment.
* Assign and track Reactive Maintenance tasks for on-site teams or contractors.
* Maintain accurate records in our Enterprise Resource Planning (ERP) system.
* Prepare monthly reports on activities, expenditure, and requisitions.
* Provide day-to-day administrative support to the Facilities Team.
* Plan and coordinate PPM for tooling equipment.
* Oversee calibration and maintenance schedules.
* Source, purchase, and track tooling equipment.
* Manage ERP documentation and reporting, including KPIs and expenditure analysis.
* Support the Tooling Team with administrative duties.
* Process purchase orders and supplier invoices.
* Assist with expense tracking and budget monitoring.
* Liaise with our Finance Department to ensure timely payments.
* Maintain accurate financial records relating to Facilities and Tooling costs.
Required Skills & Qualifications:
* Minimum 2 years' experience in an administrative role within a facilities, tooling, or accounts environment.
* Proficient in MS Office (Excel, Word, Outlook).
* High attention to detail with strong organisational skills.
* Ability to prioritise tasks and work to deadlines.
* Strong communication skills, both verbal and written.
* Fluent in English (written & spoken).
* Experience with ERP systems and basic accounts processes (invoicing, purchase orders) is an advantage.