Personal Assistant / Executive Assistant required with 5+ years senior executive administration experience. 2 year fixed term contract with a view to permanency.
This is an exciting opportunity for an experienced PA to join an organisation based in Sligo.Onsite role 5 days per week.
Responsibilities:
1. Promptly screen and monitor communications including emails, invitations, letters and respond directly or advise MD.
2. Research information as required online or via other sources.
3. Review, modify and/or summarise presentations and other documents at senior management / board level.
4. Coordination and scheduling of calendar, travel and diary including business and personal arrangements
5. Manage events and meetings including set-up, location, agenda, participants and facility arrangements
6. Provide clarity and feedback on actions and outcomes of events/meetings
7. Serve as a liaison between the MD and stakeholders including employees and consultants as directed
8. Manage recruitment for new team members
9. Take responsibility for projects and actions to support the MD as required
10. Work collaboratively with a range of internal and external colleagues and assist them in the interests of the MD
11. Confident in relaying instruction and direction from the MD to direct reports and other stakeholders in a firm and respectful manner
12. Write and collate materials and proof read documents
13. Manage accounts to a book keeping standard including management of expense reports
Requirements:
14. 7 years' plus experience in a senior executive role.
15. Strong IT skills including Microsoft Office applications, Gmail, Calendar, iPhone or Android smartphone applications
16. Excellent interpersonal skills and competent at building relationships with stakeholders including employees, consultants, investors and board members
17. Highly organised and detail oriented
18. Able to multitask and prioritize well even in pressurised environments
19. Excellent command of the English language, both written and spoken
20. Proactively identified and resolve problems
21. Car owner with full clean driving license.