Job Title and Grade Quality, Safety & Risk Manager, Grade VII(Grade Code: 0582) Campaign Reference SVHF/15/2025 Closing Date 14/11/2025 Proposed Interview Date (s) To be confirmed Taking up Appointment A start date will be indicated at job offer stage.
Location of Post St.
Vincents Hospital, Fairview Richmond Road Fairview, Dublin 3 D03 XK40 There is currently 1.0 permanentvacancy available in SVHF.
A panel may be formed as a result of this campaign for 6 months from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled.
Informal Enquiries A/CEO St.
Vincents Hospital, Fairview Ph: Details of Service St.
Vincents Hospital, Fairview provides progressive and comprehensive multidisciplinary team mental health inpatient services for the catchment area of Dublin North Central.
Reporting Relationship The Quality, Safety & Risk Manager will report to the A/CEO SVHF.
The post holder will have overall responsibility for the Quality, Safety & Risk functions both operational and strategically for SVHF.
Purpose of the Post The post holder will be expected to: Establish a strategic plan for Quality, Safety and Risk for SVHF for the next 5 years in line with the overall strategic plan for SVHF.
Manage the corporate risk register for SVHF and oversee the management of departmental service specific and site-specific risk registers.
Be responsible for oversight of the entire Health & Safety operation of SVHF.
Provide recommendations/reports to the CEO, make timely decisions on issues that directly impact on services, patient/service user and client care, ensure timely and effective communication and collaboration amongst departments.
Communicate effectively to and provide information for the Board sub-committee on Quality, Safety & Risk.
Develop and implement an internal auditing and accountability framework for Health and Safety, Risk and Quality operations.
Foster a Quality, Risk management and Heath & Safety culture throughout the organisation integrating into all aspects of the organisation and decision making processes.
Principal Duties and Responsibilities The Quality, Safety & Risk Manager will: Quality and Risk, Health and Safety Management Participate and interact with multidisciplinary stakeholders e.g.
administrative in developing policies and structures for non-clinical risk management.
Foster multidisciplinary working relationships and strengthen the interface between different locations of care or service provision.
Enhance and communicate the vision for quality improvement and non-clinical risk management.
Continually review all quality and service user safety systems and processes throughout the organisation, ensuring they are fit for purpose and managed effectively in a standardised way throughout the hospital.
Regularly review all risks escalated to the corporate risk register and other significant service risks with the CEO and Senior Managers in a timely manner.
Review past incidents and claims, loss and liability reports.
Ensure that timely corrective actions are taken in accordance with the levels of risk identified and that SVHFs policy on risk management (non clinical) is implemented effectively throughout the organisation.
Develop and maintain policies and systems to ensure the delivery of high quality and safe services Work with the relevant managers to intervene and problem solve for inter/intra departmental and other site issues relating to quality and health & safety.
Oversee and manage the delivery of a training plan so that Management Team/Department Heads understand what is expected of them with regard to Quality and Risk.
Design systems to ensure standard reporting and collation of data across the SVHF.
Review changes in legislation and regulation as necessary.
Work proactively with the CEO to identify and prevent situations that can result in losses or liability.
Oversee the implementation and continual development of the hospitals health and safety statement.
Procure advice and assistance from competent persons when necessary.
Maintain and implement standard operating procedures, protocols and safe working practices.
Ensure that correct procedures are adhered to in relation to accidents and investigations and ensure that proper reporting arrangements are in place in line with the requirements of the Health, Safety and Welfare at Work Act 2005, to include frequent risk assessments and adherence to the hospital Safety Statement.
Education & Training Promote local awareness regarding the need for training and supports available.
Ensure training records are maintained within each local area.
Deliver training programmes as required.
Lead on local audit data from responsible persons and report on performance as required.
In relation to standards, policies, procedures and legislation: Maintain and develop competency in national standards from regulatory and legal bodies e.g.
The Mental Health Commission and the Health & Safety Authority.
Incident Management Non-Clinical Follow up on accidents, incidents and near misses within SVHF locations.
Lead and/or assist in the Systems Analysis Reviews of Serious Incidents.
Develop action plans in association with relevant managers in relation to high areas of risk.
Report high level risks and trends to Managers and Staff with associated action plans to reduce the level of risk.
The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Eligibility Criteria Qualifications and/ or experience Candidates must have at the latest date of application: Statutory Registration, Professional Qualifications, Experience,etc Hold a Quality and Qualifications Ireland (QQI) Level 8 (or higher) major academic award (e.g.
Honours Degree or Higher Diploma) in Health and Safety, or other relevant area (that is, a qualification or cognate degree accredited by Institute of Occupational Safety and Health (IOSH) for membership at Graduate or higher level).
AND Have: o A minimum of 3 years experience in an Occupational Health and Safety Officer / Risk Management role, or o A minimum of 1.5 no.
years experience in an Occupational Health and Safety Advisor/Officer (or equivalent) or Assistant role, and o Minimum of 1.5 no.
years experience in healthcare in a clinical or support services role (i.e.
a combined total of 3 no.
years experience) AND Candidates must possess the requisite knowledge and ability, including a high standard of suitability and management ability,for the proper discharge of the office.
Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Character Each candidate for and any person holding the office must be of good character.
Skills, competencies and/or knowledge Professional Knowledge & Experience For example: Demonstrate expert knowledge of health and safety management systems and processes.
Demonstrate knowledge and understanding of safety statements, risk assessment/risk registers/reporting, monitoring and auditing.
Demonstrate expertise in preparing for internal and external standards assessments.
Demonstrate understanding of the statutory requirements relating to health and safety, and demonstrate the ability to interpret the law in the context of the organisation.
Demonstrate theoretical and specialist practical knowledge of relevant national policies and strategy in relation to health and safety.
Demonstrate ability to translate strategic goals into operational plans.
Demonstrate an understanding of healthcare standards and their application to the healthcare setting.
Demonstrate excellent MS Office skills to include, Word, Excel and Power Point.
Demonstrate knowledge and experience of using an email system effectively e.g.
Outlook. Communication & Interpersonal Skills For example: Demonstrateeffective verbal communication skills, delivering complex information clearly, concisely and confidently to a variety of audiences.
Demonstrateexcellent written communication skills including strong report writing and presentation skills.
Demonstrate excellent communication and interpersonal skills in order to deal effectively with a wide range of stakeholders.
Planning & Organising and Delivery of Results For example: Demonstratethe ability to successfully manage a range of different projects and work activities concurrently, utilising computer technology effectively and assigning work to others as appropriate to meet strict deadlines.
Demonstratethe ability to proactively identify areas for improvement and to develop practical solutions for their implementation.
Demonstratethe ability to embrace change and adapt local work practices accordingly by finding practical ways to make policies work, ensuring the team knows how to action changes.
Demonstratethe ability to use resources effectively, challenging processes to improve efficiencies where appropriate.
Evaluating Information, Problem Solving & Decision Making For example: Demonstrateexcellent analytical, problem solving and decision making skills The ability to quickly grasp and understand complex issues and the impact on service delivery.
Demonstratethe ability to confidently explain the rationale behind decision when faced with opposition.
Demonstratethe ability to make sound decisions with a well-reasoned rationale and to stand by these.
Demonstrateinitiative in the resolution of complex issues.
Building and Maintaining Relationships including Teamwork & Leadership Skills For example: Demonstratethe ability to build and maintain relationships with colleagues and other stakeholders and to achieve results through collaborative working.
Demonstratethe ability to build influential relationships in order to establish credibility with internal and external stakeholders, regulatory and investigatory/auditing organisations.
Demonstratethe ability to work both independently and collaboratively within a dynamic team and multi stakeholder environment.
Demonstratethe ability to manage and motivate staff to achieve optimum performance, and address performance issues as they arise.
Demonstratethe ability to present advice independently and effectively.
Demonstrateflexibility, adaptability and openness to working effectively in a changing environment.
Commitment to a Quality Service For example: Demonstrateevidence of incorporating the needs of the service user into service delivery.
Demonstrateevidence of practicing and promoting a strong focus on delivering high quality customer service for internal and external customers.
Demonstrate on-going Health and Safety CPD activity.
Demonstrateevidence of setting high standards of performance for self and others, ensuring accurate attention to detail and consistent adherence to procedures and current standards within area of responsibility.
Campaign Specific Selection Process Ranking/Shortlisting / Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied in your CV or application form.
The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification.
Therefore it is very important that you think about your experience in light of those requirements.
Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process.
Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in bands depending on the service needs of the organisation.
The SVHF is an equal opportunities employer.
Code of Practice The SVHF will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA).
The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principle basis.
The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested, and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of the Code of Practice.
Additional information on the review process is available in the document posted with each vacancy entitled Code of Practice, Information for Candidates.
Codes of practice are published by the CPSA and are available on.
The reform programme outlined for the Health Services may impact on this role and as structures change the job specification may be reviewed.
This job specification is a guide to the general range of duties assigned to the post holder.
It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned.
Quality, Safety & Risk Manager, Grade VII Terms and Conditions of Employment Tenure The current vacancy available is permanent and whole time 1.0 WTE.
The post is pensionable.
A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled.
The tenure of these posts will be indicated at expression of interest stage.
Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointments) Act 2004 and Public Service Management (Recruitment and Appointments) Amendment Act 2013.
Remuneration The Salary scale for the post is: (0582) Health & Safety Officer as per 01/08/2025 pay scale, Pro Rata:, LSIs New appointees to any grade start at the minimum point of the scale.
Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011).
Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.
Working Week The standard working week applying to the post is to be confirmed at Job Offer stage.
35 hours per week, Monday to Friday HSECircular 003-2009 Matching Working Patterns to Service Needs (Extended Working Day / Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016 applies.
Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th, 2008 will be required to work agreed roster / on call arrangements as advised by their line manager.
Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016).
Annual Leave The annual leave associated with the post will be confirmed at Contracting stage.
Superannuation This is a pensionable position with St.
Vincents Hospital, Fairview.
The successful candidate will upon appointment become a member of the appropriate pension scheme.
Pension scheme membership will be notified within the contract of employment.
Age The Public Service Superannuation (Age of Retirement) Act, 2018* set 70 years as the compulsory retirement age for public servants.
* Public Servants not affected by this legislation: Public servants joining the public service or re-joining the public service with a 26 week break in service, between 1 April 2004 and 31 December 2012 (new entrants) have no compulsory retirement age.
Public servants, joining the public service or re-joining the public service after a 26 week break, after 1 January 2013 are members of the Single Pension Scheme and have a compulsory retirement age of 70.
Probation Employment will be probationary for the first six months, during which time the Department Head will carry out periodic probation assessment reviews.
The appointee will cease to hold office at the end of or during the probationary period unless during such period the Hospital has certified that their service is satisfactory.
Infection Control Have a working knowledge of Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc.
and comply with associated SVHF protocols for implementing and maintaining these standards as appropriate to the role.
Health & Safety It is the responsibility of line managers to ensure that the management of safety, health and welfare is successfully integrated into all activities undertaken within their area of responsibility, so far as is reasonably practicable.
Line managers are named and roles and responsibilities detailed in the relevant Site Specific Safety Statement (SSSS).
Key responsibilities include: Developing a SSSS for the department/service, as applicable, based on the identification of hazards and the assessment of risks, and reviewing/updating same on a regular basis (at least annually) and in the event of any significant change in the work activity or place of work.
Ensuring that Occupational Safety and Health (OSH) is integrated into day-to-day business, providing Systems Of Work (SOW) that are planned, organised, performed, maintained, and revised as appropriate, and ensuring that all safety related records are maintained and available for inspection.
Consulting and communicating with staff and safety representatives on OSH matters.
Ensuring a training needs assessment (TNA) is undertaken for employees, facilitating their attendance at statutory OSH training, and ensuring records are maintained for each employee.
Ensuring that all incidents occurring within the relevant department/service are appropriately managed and investigated in accordance with SVHF procedures.
Seeking advice from health and safety professionals through the National Health and Safety Function Helpdesk as appropriate.
Reviewing the health and safety performance of the ward/department/service and staff through, respectively, local audit and performance achievement meetings for example.
Note: Detailed roles and responsibilities of Line Managers are outlined in local SSSS.
Mandatory Training and Health and Safety at Work Act The post holder is obliged to fulfil mandatory training requirements in line with this post.
All staff must comply with all Hospital Health & Safety Policies and Procedures.
Staff must be aware of the responsibilities placed on them under the Health and Safety at Work Act (2005), and to ensure that agreed safety procedures are carried out to maintain a safe environment for employees, patients and visitors.
Ethics in Public Office 1995 and 2001 Positions remunerated at or above the minimum point of the Grade VIII salary scale are designated positions under Section 18 of the Ethics in Public Office Act 1995.
Any person appointed to a designated position must comply with the requirements of the Ethics in Public Office Acts 1995 and 2001 as outlined below: A) In accordance with Section 18 of the Ethics in Public Office Act 1995, a person holding such a post is required to prepare and furnish an annual statement of any interests which could materially influence the performance of the official functions of the post.
This annual statement of interest should be submitted to the Chief Executive Officer not later than 31st January in the following year.
B) In addition to the annual statement, a person holding such a post is required, whenever they are performing a function as an employee of the SVHF and have actual knowledge, or a connected person, has a material interest in a matter to which the function relates, provide at the time a statement of the facts of that interest.
A person holding such a post should provide such statement to the Chief Executive Officer.
The function in question cannot be performed unless there are compelling reasons to do so and, if this is the case, those compelling reasons must be stated in writing and must be provided to the Chief Executive Officer.
C) A person holding such a post is required under the Ethics in Public Office Acts 1995 and 2001 to act in accordance with any guidelines or advice published or given by the Standards in Public Office Commission.
Guidelines for public servants on compliance with the provisions of the Ethics in Public Office Acts 1995 and 2001 are available on the Standards Commissions website.
Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointees re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.
Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply.
It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.
Skills: Quality Safety Risk Management