Business & Project Support – Role OverviewThe Business & Project Support role is a pivotal position supporting senior leadership through proactive coordination, structured communication, and high‑quality operational delivery. This role acts as a trusted partner to the Director, enabling effective decision‑making, optimising time and resources, and ensuring clear oversight of projects, stakeholder activity, and governance requirements in a fast‑paced, high‑performance environment.The successful candidate will demonstrate exceptional organisation, sound judgement, and the confidence to engage across all levels of the organisation while representing Cairn Homes' brand, ethos, and professionalism.Key ResponsibilitiesExecutive & Operational SupportProvide comprehensive calendar and mailbox management, ensuring priorities are managed effectively and senior leaders are fully briefed and prepared.Act as a first point of contact, drafting, managing, and routing internal and external correspondence, exercising discretion and judgement where management input is not required.Maintain oversight of key team activity, ensuring alignment with priorities and deadlines.Project & Activity OversightSupport project oversight through the tracking of actions, monitoring functional activity, and maintaining visibility of key deliverables for the Director.Coordinate inputs from functional leaders, translating requests into clear actions, issuing follow‑ups and reminders, and consolidating responses into high‑quality summaries and reports.Provide structured project support to both internal initiatives and external engagement activities.Stakeholder & Relationship ManagementSupport stakeholder management across the organisation by supervising functional data and activity, ensuring timely and accurate communication.Build and maintain strong collaborative relationships with internal and external stakeholders, acting as a trusted and professional representative of Cairn Homes.Actively support engagement initiatives that enhance Cairn's brand, culture, and reputation.Leadership, Governance & Meeting SupportWork closely with the Executive Assistant to the CEO and the Company Secretary as required, ensuring seamless coordination and operational continuity.Support the coordination and delivery of leadership meetings, company forums, and governance‑related meetings.Prepare high‑quality meeting packs for internal and external meetings, ensuring information is accurate, well‑presented, and tailored to senior audiences.Meetings, Events & LogisticsSupport the organisation of functional forums and events, including travel arrangements, accommodation bookings, venue and meeting room coordination.Ensure logistics are efficiently managed to support productive, professional, and well‑run meetings and events.