Title of Position: Commercial Administrator Project Services Salary: €39,083 - €78,830 Background The Project Services Department is responsible for developing and owning the plans, core processes, control systems and business intelligence that enable TII to manage its multi-million portfolio of road and public transport projects and infrastructural assets in an efficient and value-adding manner. The primary role of this department is to standardise and integrate the activities of commercial management, risk analysis, quality and time management (scheduling) in the effective planning, delivery and ongoing monitoring of TII projects. The main functions of this department include: Providing authoritative advice and professional expertise in scheduling, estimating and administering all capital projects. Creating and programming Time, Cost and Risk data and performance metrics across all project activities and reporting that information concisely at all levels across the organisation. Ensuring the commercial management of construction contracts from initial production of (or checking of) contract documentation to agreeing final accounts of contracts post construction, where TII is the client, and providing support and expert advice where TII acts as Approving Authority only. Contributing to the development of strategies for project & programme delivery. Developing and maintaining a cost estimating capability related to the remit of TII. Managing and analysing contractors programmes including evaluating extension of time claims. Advise on/set standards, for consultants supervising Local Authority contracts, in the area of constructing as-built programmes for use in claims management and dispute resolution. Developing and maintaining risk management procedures. Production and maintenance of project & programming risk registers including the use of both cost and schedule quantitative risk analysis. Administration of framework agreements and contracts for the division and provide support for the procurements as required by the heads of departments within the organisation. Managing and maintaining Corporate and Project quality management system to the ISO 9001 standard. Supporting the Corporate Risk Manager as required. The Project Services department is divided into the sections mentioned above namely: Commercial, Planning, Risk and Quality. Each section contains one or more lead personnel who report directly to the Head of Project Services. The Commercial section is divided into Roads, Public Transport and Cost Management / Reporting. ROLE, DUTIES AND RESPONSIBILITIES The key areas of responsibilities for this role are: The key area of responsibility for this role is to carry out the commercial administration function for Public Transport Capital Programmes. This role has the following responsibilities: Support the compilation of the annual budget for Public Transport Works collate information from the various commercial staff Assist the management in agreeing / securing the annual funding allocation from NTA Maintain the rolling annual Public Transport cashflow and multi-annual Public Transport Works budget Update monthly cost reports, including actuals to date, accruals and forecasts to completion Support monthly project commercial meetings Compile the NTA project and commercial progress reports Provide expenditure, funding claim and budget information for NTA commercial meetings Support the interface with finance department, including monthly liaison meetings Input into the monthly TII Financial Performance Report and Board Papers Support annual audit processes Provide any other commercial information required (for Government Departments, NTA etc) Provide the following Contract Administration support: o Requisitions / purchase orders o Payments / certification o Accounts payable o Department & Corporate budgets Undertaking such tasks, activities or other duties as may be required or assigned as appropriate to the grade. All of the divisions within TII have inter-dependent responsibilities and close cooperation and teamwork is required across the organisation. Note: The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed will be required to demonstrate the flexibility necessary to fulfil other roles and responsibilities at a similar grade within TII and may be assigned to other such roles as business needs arise. ESSENTIAL REQUIREMENTS Character Each candidate must be of good character. Health A candidate for and any person holding the role must be fully competent and capable of undertaking duties attached to the role and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service Education & Experience The successful candidate will be required to demonstrate the key competencies for a Grade 3 position as identified in Appendix A, as well as the following experience and job-specific requirements: A third level qualification (NFQ Level 7 or equivalent) in a relevant discipline such as finance, business or administration would be desirable A minimum of 3 years experience of working in a commercial administration or similar role Excellent verbal and written communication skills and strong interpersonal skills Experience working with a financial management system. Sage is preferred but not essential Strong MS Office experience particularly Word and Excel Highly organised, with strong attention to detail and excellent numerical and analytical skills Experience of working with diverse teams Experience of undertaking and effectively managing a significant workload Ability to work on own initiative, with strong multitasking capabilities Ability to work to tight deadlines and prioritise tasks effectively Demonstrate a good understanding of, or the ability to quickly learn, the public sector working environment. Note: In order to assure the shortlisting panel that you satisfy these requirements you must explicitly reference how you meet the requirements in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages. Candidates who come under consideration following the final selection stage will be required to provide documentary evidence of their eligibility, including qualifications and evidence of fluency in the English language. Candidates who are unable to show that they hold the required qualifications may be withdrawn from the competition at any stage. An invitation to interview or any element of the selection process is not acceptance of eligibility. To apply for, or to locate further information on, these posts please visit our website. The closing date for applications is 12pm Thursday 26th June at 12pm. Transport Infrastructure Ireland is committed to a policy of equal opportunity.