Job Description
About Us
Outsourced Accounts & Payroll is a small but growing boutique bookkeeping and payroll practice based in Dún Laoghaire. We provide high-quality bookkeeping, payroll, VAT, and outsourced finance support to Irish SMEs. We pride ourselves on strong systems, accuracy, and excellent client service.
Due to continued growth, we are seeking an experienced Office Administrator to support both client delivery and the smooth running of our office and internal workflows.
Role OverviewThis is a varied and responsible role suited to someone with experience in a bookkeeping or accounting practice who enjoys structure, systems, and ownership. The Office Administrator will play a central role in coordinating workflows, supporting payroll and bookkeeping delivery, overseeing work quality, and managing key office and administrative responsibilities.
Key Responsibilities
Office & Practice Administration
* Act as office keyholder, including opening and closing the office as required
* Support the day-to-day operation of the practice
* Maintain internal procedures, templates, and documentation
* Assist with onboarding of new clients and setup of systems
Workflow & Team Coordination
* Create, manage, and maintain workflows to ensure client deadlines are met
* Work extensively with Bright software and Odoo for payroll, workflows, and internal systems
* Assist in the allocation of tasks across the team
* Oversee completed work to ensure accuracy, consistency, and a high professional standard
* Identify opportunities to improve processes and efficiency
Client Support, Bookkeeping & Payroll Oversight
* Manage and oversee day-to-day bookkeeping for a portfolio of clients
* Support payroll processing and ensure timely and accurate submissions to Revenue
* Assist with VAT return preparation and submissions
* Handle client queries professionally via phone and email
* Maintain accurate records and reporting
Credit Control (on behalf of clients)
* Manage credit control processes for client portfolios
* Prepare debtor reports and follow up on outstanding balances
* Issue statements and liaise with clients regarding overdue accounts
Key Requirements
* Experience: Minimum 2–3 years' experience in an Irish bookkeeping, payroll, or accounting practice
* Regulatory Knowledge: Strong understanding of Irish VAT, PAYE, PRSI, USC, and RCT
* Software Skills:
* Strong experience with Bright Payroll (essential)
* Experience with Sage, Xero, QuickBooks, Thesaurus, or similar
* Experience using Odoo or workflow/ERP systems is a strong advantage
* Organisation & Accuracy: Excellent attention to detail and ability to manage multiple deadlines
* Communication: Strong written and verbal communication skills
* Responsibility: Comfortable taking ownership and overseeing work quality
* Team-Oriented: Able to work independently while contributing to a collaborative team
What's on Offer?
* Competitive salary, commensurate with experience
* Career progression opportunities within a growing practice
* Supportive, professional team environment
* Ongoing training and professional development
Benefits:
* Bike to Work Scheme
* Free or subsidised travel
* Sick pay
Schedule:
* Monday to Friday; flexible hours
Education:
* Advanced/Higher Certificate (preferred)
Experience:
* Bookkeeping or practice environment: 2 years (required)
Job Type: Full-time
Pay: €33,000.00-€40,000.00 per year
Work Location: In person