Snr Document Controller Cork
Job Dimension Job Title Snr Document Controller Version Version 1.2 Reports To Document Control Team Manager Department Cork Operations Location ADPS Group, Little Island, Cork Tenure Permanent / Contract Version Date Version Sign-Off
Purpose & Scope of Role Reporting to the Document Control Team Manager. He/she will be responsible for the correct and accurate storage, retrieval and communication of all technical records and documentation within the ADPS Cork registry. In addition to managing the technical records, the Snr Document Controller will be responsible for issuing and receiving all documentation from the site engineering, project teams, Client and third parties etc. Ensuring that all established ADPS procedures and policies needed to meet the demands of document control in a regulated environment are fully adhered to at all times.
Core Responsibilities
Support all document flow needs for engineering design disciplines, Project Management and Validation Departments.
* Issue of associated Project Deliverables to Project Team & Client using Document Control System
* Management of associated Project Deliverables in Electronic/Hard copy format
* Expediting Vendor Documentation as required
* Coordinating associated project packages in accordance with client procedures
* Assist in supporting external audits, coordinating associated activities, and ensuring timely response to documentation requests for auditors
* Responsible for coordinating document change orders, facilitating reviews, approvals, and retention of Risk Management documents
* Liaising with clients, vendors and contractors to deliver completed project handover documentation to client specifications.
* Part of a Local Site Based Construction Management Team Other reasonable work as requested by the Document Control Team Manager may be required
Academic Qualifications Third Level: Essential A third level qualification in a relevant discipline Training: Highly Desirable Formal training in Document Management Systems Auditing: Highly Desirable Formal training in auditing practice
Experience & Skills Required
* A minimum of 5 years' experience in a similar role, working in a multi-disciplinary design office or equivalent
* Demonstrable experience of internal and external audit practices
* Ability to effectively work in a in fast-paced, client focussed environment
* Excellent interpersonal, organisational, multitasking, communication, and strong presentation skills
* Strong attention to detail and reporting skills
* Computer literate (ability to manage internal systems as well as external)
* Demonstrable experience of resilience and tenacity in a pressurised environment
Generic Responsibilities ADPS Values ADPS Group Global has 7 core values that provide the very foundation for the way we work and how we do business on a daily basis. These values underpin how we prioritise our actions; the behaviours we display internally and externally and set the standard for best practice across our organisation at all times.
* Continuous Improvement
* Relationship with Clients
* Value for Money
* Technical/Quality Professional Standards
* Respect, Teamwork & Communication
* Adaptability & Flexibility
* Development & Reward Adapted from the ADPS Code of Practice - CP000
Health & Safety ADPS Group maintains the highest regard to the safety and welfare of its employees and contractors. All ADPS employees and contractors are expected to act in a responsible and safe manner at all times to ensure their own safety, health and welfare and that of their fellow colleagues. Our Safety requirements are in place to ensure the health and safety of you, your colleagues and our clients who utilise our services.
Behavioural Competency Profile (Soft Skills) Accountability This means accepting full responsibility for self and your contribution as a team member. Displays honesty and truthfulness and confronts problems quickly. Displays strong commitment to organisational success and inspires other to commit to goals. Demonstrates a commitment to delivery on his/her duty and presenting oneself as a credible representative of the team / department / organisation.
Attention to Detail Attention to detail means that an individual can accomplish a task through concern for all the areas involved, no matter how small. He/she monitors and checks work or information and plans and organises time and resources efficiently.
Communication & Engagement Effectively communicates by actively listening and sharing relevant information so as to anticipate problems and ensure effectiveness of the firm; effectively communicates by adjusting style, tone and level of detail appropriate to the audience and occasion
Customer Service Is dedicated to meeting the expectations and requirements of internal and external clients in a manner that provides satisfaction for the client and fosters client loyalty. It implies helping or serving others, to meet their needs. It means focusing on discovering those needs and figuring out how to best meet them.
Decision Making Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences
Planning & Organising Establishes a systematic course of action for self to ensure accomplishment of specific objectives. Sets priorities, goals, tracking systems and timetables to achieve maximum productivity.
Problem Solving This requires building a logical approach to address problems or opportunities or to manage the situation at hand by drawing on your own knowledge and experience-base and calling on other references and resources as necessary
Quality Orientation Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Tenacity Staying with a position or plan of action until the desired objective is obtained or is no longer reasonably attainable.
Work Standards Setting high standards of performance for self; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
Behavioural Competencies & Job Descriptions
Please note the previous profiles are not exhaustive and the incumbent will be required to have the flexibility, tenacity and professionalism to address any other issues / ad hoc requests as they arise. Our Job Descriptions are not intended to be a complete detailed account of all activities. As we operate in a fast-moving and competitive global environment, our job descriptions are likely to change so that we remain competitive and a leader in our field. It is also important to note that as this is a re-designed role within the organisation, this job description and behavioural competencies are subject to change at management discretion as the role evolves to meet the people exigencies of our business. All proposed changes will be discussed in advance and in collaboration with the post-holder.
Our Commitment to Equality, Diversity & Equal Opportunity
DPS Group Global is committed to the ongoing support and promotion of equality, diversity, and equal opportunity at all times for all members of our existing workforce and all future DPS personnel.