Administrative Assistant (with Data Entry) Role DescriptionThe Administrative Assistant (with Data Entry) is a versatile role that combines administrative support with data management responsibilities. This position plays a critical part in ensuring that daily office operations run smoothly, while also handling essential data entry tasks to maintain accurate and up-to-date records. The Administrative Assistant with Data Entry ensures that the organization remains organized, efficient, and well-supported in both administrative and data management functions.Key responsibilities include:Administrative Support : Managing and scheduling appointments, meetings, and travel arrangements for executives or teams. Answering and directing phone calls, responding to emails, and handling routine office inquiries.Data Entry : Accurately entering data into databases, spreadsheets, and other systems. This includes updating records, inputting information from forms, and ensuring all data is complete and correct.Document Management : Organizing and maintaining physical and digital files, ensuring proper storage and easy retrieval of important documents and data. Assisting with document preparation, such as creating reports, drafting correspondence, and preparing presentations.Reporting & Database Maintenance : Updating databases with new information, ensuring that records are kept up-to-date, and generating reports as required. This may include tracking inventory, employee records, customer data, or financial information.General Office Management : Coordinating office supplies, maintaining office equipment, and handling shipping/receiving of packages. Ensuring the office environment remains clean, organized, and efficient.Data Validation & Quality Control : Reviewing and validating the accuracy of data before it's entered into systems. Identifying errors or discrepancies and taking corrective actions as needed to ensure data integrity.Project Support : Assisting with special projects by providing administrative support, managing project timelines, or helping with research and document preparation.The Administrative Assistant (with Data Entry) role requires a high degree of organization, accuracy, and the ability to handle a variety of tasks in a fast-paced environment. The successful candidate will be detail-oriented, able to work independently, and able to maintain confidentiality when handling sensitive information.QualificationsCandidates for the Administrative Assistant (with Data Entry) role typically have a high school diploma or equivalent, with some employers preferring candidates who have completed coursework or have a degree in business administration, office management, or a related field.Key qualifications include:Proficiency in Office Software : Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides). Expertise in Excel for data management (e.g., using formulas, creating spreadsheets, and sorting data).Data Entry Skills : Fast and accurate data entry skills, with experience handling large volumes of data. Familiarity with data management software or CRM systems is a plus.Attention to Detail : High level of accuracy and attention to detail when entering and managing data to ensure consistency and data integrity.Strong Organizational Skills : Ability to juggle multiple tasks and deadlines, stay organized, and prioritize tasks effectively.Communication Skills : Excellent written and verbal communication skills for handling inquiries, preparing reports, and communicating with other teams.Time Management : Ability to manage time efficiently and meet deadlines while working on multiple tasks simultaneously.Problem-Solving Abilities : Ability to identify errors or inconsistencies in data and take corrective action when needed.Experience in administrative roles or data entry positions is preferred, but not always required. Familiarity with basic office equipment (printers, copiers, phones) and the ability to adapt to new systems or software quickly is important.Ideal CandidateThe ideal candidate for the Administrative Assistant (with Data Entry) role is someone who is highly organized, has strong attention to detail, and is comfortable working in a fast-paced environment. They should be proficient in handling administrative tasks while also maintaining accuracy in data management. A self-starter with the ability to handle multiple responsibilities at once, as well as the ability to communicate effectively and professionally, will thrive in this role. This position offers an excellent opportunity to build experience in both administrative functions and data management, providing a foundation for future career growth in office administration or data management.