About the job
We're looking for a highly organised, detail-driven Talent Acquisition Coordinator to join our TA team and play a central role in delivering an exceptional hiring experience. Reporting directly to the Talent Acquisition Lead, you will own the coordination of our end-to-end recruitment process, keeping things moving, keeping stakeholders informed, and ensuring every candidate interaction reflects well on our brand.
This is a role for someone who takes real pride in getting the details right, thrives in a fast-paced environment, and genuinely enjoys working across a wide range of people, from candidates at the very start of their journey to senior hiring managers and business leaders.
About you
1–3 years' experience in a recruitment coordination, talent acquisition, or HR administrative role
Outstanding administrative and organisational skills — you take pride in accuracy and structure, and nothing falls through the cracks on your watch
Proven ability to manage multiple tasks, competing deadlines, and a wide range of stakeholders simultaneously in a fast-paced environment
A confident and credible communicator who is equally comfortable engaging with candidates, hiring managers, and senior business leaders on a daily basis
High level of accuracy and attention to detail, particularly when handling contracts, candidate data, and compliance-sensitive documentation
Experience using applicant tracking systems (ATS) and recruitment tools
Proficient in Microsoft Office Suite (Word, Excel, Outlook) or equivalent
Ability to handle sensitive and confidential information with discretion
Preferred / Advantageous
Experience supporting end-to-end recruitment processes
Familiarity with employment legislation and contract administration
Experience in a professional services, engineering, or consultancy environment
Exposure to onboarding coordination and HR processes
Interest in process improvement and operational efficiency within talent acquisition
Your day-to-day activities
Recruitment Coordination & Administration
Serve as a key point of contact for recruiters, hiring managers, and candidates throughout the full recruitment lifecycle
Coordinate and schedule interviews across multiple hiring teams, managing calendars, meeting invites, room bookings, and virtual interview set-up with precision
Track recruitment activity across all open roles, ensuring each stage progresses in line with agreed timelines and proactively flagging any blockers
Maintain clear, organised, and compliant records across all recruitment activity
Offer & Contract Management
Draft, review, and issue employment contracts and offer letters, ensuring accuracy and full compliance with internal policies and employment legislation
Manage offer approvals and maintain clear records of compensation and contract details
Liaise with internal teams to ensure all pre-employment documentation is completed correctly and on time
Candidate Management & Experience
Act as a confident, professional, and responsive point of contact for candidates at every stage — from first contact through to offer
Ensure candidates receive timely, consistent, and high-quality communication throughout the process
Applicant Tracking & Data Management
Maintain and update candidate records within the applicant tracking system (ATS), ensuring data accuracy and completeness
Generate recruitment reports and provide insights on pipeline activity where required
Ensure all documentation is organised, compliant, and easily accessible
Job Posting & Advertising
Assist in the creation and posting of job advertisements across multiple platforms (e.g. job boards, LinkedIn, company careers page)
Monitor application flow and flag any gaps or challenges in attracting suitable candidates
Support employer branding efforts through consistent and clear job content
Sourcing Support
Support the Talent Acquisition team with proactive sourcing activity when required, including identifying and engaging potential candidates through LinkedIn, job boards, and other channels
Help build and maintain talent pipelines for key or recurring roles
Onboarding Support
Coordinate onboarding activities, including preparing new hire documentation and ensuring all pre-start requirements are completed
Liaise with internal teams to ensure a smooth transition from offer acceptance through to a new hire's first day
Support induction planning and onboarding schedules
Process Improvement & Team Support
Identify opportunities to improve recruitment processes, systems, and workflows
Support the Talent Acquisition team with ad hoc projects and initiatives
Contribute to building efficient, scalable recruitment practices
Benefits
Flexible working times / Hybrid Working
20 days of holidays, increasing up to 25 days
Pension Scheme
Your own company laptop
Coverage for working travel out-of-pocket expenses
Travel tax scheme or bike-to-work scheme
Regular training, mentoring, and further college support
Support for Chartership
A professional subscription fee paid by the company
Heavily subsidized social committee activities (5-a-side football, golf society, climbing club, and regular social events)
Here at Ethos we believe in equal opportunities and that each individual can bring something ‘WoW’ to our organisation. So if you don't necessarily meet every single point on the job description, but think you have what it takes, please still get in touch. We'd love to have a chat and see if you could be a great fit.
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