Ignite Your Career at Avanci as an Administrative Assistant on the Royalty Services team
Are you passionate about business operations, and looking for a brand-new challenge in an innovative, trailblazing company?
At Avanci ), we're redefining the future of patent licensing through premier independent platforms. Partnering with leading companies, we're driving transformative and optimized patent licensing for advanced technologies and products. In the automotive space we've streamlined the licensing of over 200 million connected vehicles to date and are continuously expanding into new verticals across various industries.
We are currently seeking an Operations Administrative Assistant to support and execute administrative and tactical activities across our core operational processes, to ensure that company goals and objectives are accomplished and that operations run efficiently.
The Operations Administrative Assistant must be creative, resourceful, and enjoy working in an entrepreneurial environment. The ideal individual will exercise good judgment in diverse situations, possess strong written and verbal communication skills, take an organized approach to responsibilities, and maintain a realistic balance among multiple priorities.
Essential Functions and Responsibilities
* Tax, Accounting, and Financial Documents administration:
o Extracting data from our internal systems and completing tax forms for our customers. Reconcile completed tax forms for distribution to our licensors.
o Tracking documents to ensure timely renewal of required tax forms.
o Uploading documents to business systems to ensure document tracking is up to date.
o Maintaining tax rates on Business Central and regularly checking any approaching expirations.
* Onboarding / Customer and Vendor Data management:
o Ensures correct information is entered into all relevant locations within systems – Business Central, Intacct, SharePoint, Trackers, etc.
o Monitors and actions the Onboarding and Data Updates Mailboxes.
o Conducts regular checks to ensure data is complete and accurate.
o Sends emails to all new customers requesting information to enable complete onboarding in our systems.
* Patent Evaluation Invoice Support
* Document and Data Management
* B2B Portal Guest Access Management
* Docketing
Education and Experience
* At least 3 years of experience in administrative or operational support roles (administration, paralegal/legal assistant, record keeping, data management, or other similar and applicable field)
* Associate's Degree, Paralegal Certificate, Bachelor's Degree a plus, but all qualified individuals are encouraged to apply
Required Knowledge, Skills, and Abilities:
* Strong organizational skills and attention to detail
* Excellent written and verbal communication skills
* Strong time-management skills and an ability to prioritize work, meet deadlines, and handle multiple projects
* Ability to work independently in a fast-paced environment
* Flexible team player, willing to adapt to changes and unafraid of challenges
* High level of proficiency with Microsoft Office productivity tools (including Word, Excel, Outlook, and PowerPoint) and an aptitude for learning new software and systems
* Ability to maintain confidentiality of information related to the company
* Experience in developing internal processes and filing systems
Preferred Attributes:
* Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
* Commitment to excellence - perform duties at the highest level possible on a consistent basis
* Excellent communicator - able to interact with people of all levels in a confident, professional manner
* Demonstrate ability and temperament to work with sensitive information
* Team player - have team-oriented experience and approach
* Service focus - dedicated to meeting the expectations of the Platform Operations team by maintaining effective relationships with interested parties
* Ability to think outside of the box with a sense of urgency
This is your chance to join a pioneering company and be at the forefront of technological advancements. Apply today to be a part of the Avanci adventure.