Office Administrator
Role Summary
The Office Administrator is responsible for supporting the work of the Finance Department team by providing administrative support to staff, managing files, handling communications. The Office Administrator will report hierarchically to the Finance Manager, working closely with the other members of the Finance team. The role also involves working with both the O&M and Facilities Departments in aiding them to follow the correct purchase procedures and make purchasing decisions that align with the companys goals and budget. This role is with M50 Concession Limited.
Responsibilities
* Assist colleagues and support senior management with maintaining and updating databases.
* Handle email and phone inquiries; redirect calls and take messages.
* Support the Accounts Payable function which would involve raising purchase orders, ensuring the correct codes and fund centres are used in SAP.
* Support the processing of supplier invoices, and maintenance of the purchase invoice register.
* Ensure compliance with the companys purchasing procedures by saving contracts and quotations for all relevant purchases.
* Support the recovery of insurance claims for M50 because of damage done following traffic accidents on the motorway.
* Answering & redirecting emails/calls from insurance companies & members of An Garda Síochána.
* Handling the processing of employee expenses from petty cash and entering them in SAP.
* Conduct general research for management and perform ad-hoc tasks as required.
* Maintain inventory and order office supplies.
* Reception cover when required.
* Scanning documents to the server.
Skills
* SAP experience helpful but not necessary, training will be provided.
* Good Excel knowledge, attention to detail with accuracy in data entry, proofreading, and scheduling is an advantage.
* Ability to work as part of a team and independently.
* Have a flexible approach and be adaptable to changing tasks and priorities.
* Excellent phone and communication skills.
* Ability to multi-task, prioritize and manage time efficiently.
* Own transport required.
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