TTM Healthcare are proud to partner with our client in Westmeath to recruit a Temporary Grade IV Secretary.
Hours: Monday to Friday 9am to 5pm, 35hour working week.
Contract: Temporary 3 month initial contract
Pay rates: in line with the public sector – €19.30p/h to €29.77p/h depending on verified relevant public sector experience.
Key Duties and Responsibilities
* Process applications for Senior and Enhanced Staff Nurse/Midwife grades.
* Handle and maintain accurate records for various statutory leave types including: Maternity Leave, Parents Leave and Parental Leave
* Issue letters and service forms as required.
* Manage contract extension documentation for temporary staff.
* Assist with visa-related correspondence and supporting documentation for international staff.
* Maintain up-to-date and compliant staff personnel files.
* Input HR data into SAP (in support of leave periods), including updates for relevant supervisor
* Manage and track flexi-time records for relevant staff.
* Manage the Director's diary and email inbox, ensuring timely scheduling and response.
* Coordinate and schedule departmental meetings, including room bookings and minute-taking.
* Arrange and manage teleconferences and video conferences as needed.
* Maintain and update existing staff and service-related databases.
* Support the development of new tracking or reporting databases to enhance service management.
* Assist in the preparation of reports relevant to workforce or departmental operations.
* Process purchase requisition forms and support procurement processes.
* Oversee room bookings for staff and departmental needs.
* Provide cross-cover for the PA to the DON during periods of absence.
* Respond to staff queries and requests with professionalism and discretion.
Essential Requirements
* Proven administrative experience, ideally in a healthcare or HR environment.
* Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
* Strong IT skills including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Excellent communication and interpersonal skills.
* High degree of accuracy, discretion, and confidentiality in handling sensitive information.
* Ability to work independently and as part of a wider multidisciplinary team.
* Experience with SAP or similar HR/payroll systems (desirable but not essential).
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