Receptionist & Accounts Receivable Support - Galway
Production Equipment is a leading industrial distributor supplying over 85,000 products to customers worldwide. We are currently recruiting for a Reception & Accounts Receivable Support candidate to work at our head office in Galway. This person will play a critical role in managing our front desk and providing a supporting role to our busy Accounts Team.
Reception Duties
1. Greet clients and visitors with a positive, helpful attitude.
2. Answering, forwarding, and screening phone calls.
3. Managing info & reception inbox.
4. Sorting & distributing mail.
5. Ordering office stationery and monitoring stock.
6. Perform other clerical receptionist duties such as filing, photocopying, and scanning of electronic documents.
7. Develop good business relationships with all staff, suppliers, visitors and customers.
8. Provide support to internal teams as required.
9. Administer general office duties, greet visitors, manage internal meeting rooms etc.
10. Create a welcoming environment in the office.
Accounts Duties
1. Process incoming bank and credit card payments in compliance with financial policies and procedures.
2. Upload Portal Invoices on Customer Portals.
3. Review, investigate and resolve open Customer Returns.
4. Send out copy Invoices, POD's and Statements as requested.
5. Perform other assigned tasks and duties necessary to support the accounts department.
Skills & Experience
1. Good communication, organisational and administration skills.
2. Experience working with multinational organisations would be preferred.
3. Competency in MS applications including Word, Excel, Outlook, and ERP experience desirable.
4. Flexible and pro-active attitude with attention to detail and problem-solving skills.
5. Ability and desire to deliver first class customer service and embrace new initiatives as they arise.
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