Administrator -
Child Safeguarding and Protection Service
Dublin, Ireland
Full Time / Permanent / Hybrid Working arrangement (a
fter successful completion of the probation period.)
Archdiocese of Dublin
The Roman Catholic Archdiocese of Dublin is the largest diocese in Ireland with a Catholic population of almost 1 million, extending to almost 200 parishes bordering 5 counties. A permanent position for a Vetting Administrator has arisen to support the Child Safeguarding and Protection Service of the Archdiocese of Dublin.
The role is based at Arran Quay, Smithfield, Dublin 7.
About the Role
As the Vetting Administrator, you will assist the Director and the CSPS team in all aspects of the management of child and vulnerable adult protection concerns. Additionally, you will handle other administrative responsibilities. Hybrid arrangements will be offered after successful completion of the probation period.
Case Management
To assist the Director and Safeguarding and Support Officer in all aspects of the management of child and vulnerable adult protection concerns, to include:
* Responding to queries relating to child and vulnerable adult protection concerns sympathetically and sensitively and referring them to the Safeguarding and Support Officer or the Director of the Service.
* Maintaining the CSPS case management database and ensuring that it is up to date.
* Taking responsibility for the internal notification of child and vulnerable adult protection concerns.
* Attending team and other meetings and taking minutes.
* Oversee case management paper files, ensuring they are securely in an easy and accessible way.
Vetting
To work closely with the Vetting Coordinator in the discharge of her duties and, under her guidance and direction:
* Dealing with queries relating to vetting.
* Entering vetting applications on the National Vetting Bureau portal.
* Forwarding on to the Vetting Coordinator any messages or correspondence received.
* Becoming accredited as a Liaison Person with the National Vetting Bureau to be able to deputise for the Vetting Coordinator in her absence.
Training
* To assist the Training and Compliance Manager in the organization of training.
* To assist at training events when required.
General Administration
To take responsibility for the day-to-day running of the office of the CSPS, include:
* Receiving inquiries by phone and email, responding to them in a prompt and friendly manner
and referring them to the relevant member of the team;
* Processing incoming and outgoing mail (work email and CSPS work email account);
* Ensuring that office equipment is in working order and reporting faults as appropriate. Such as the maintenance of equipment, printers, photocopiers, shredders, etc
* Ordering and ensuring an adequate supply of office supplies and materials.
* Catering for meetings (shared responsibility with other admins)
* To carry out such other duties as may be required from time to time as requested by the Director or, in his/her absence, the Safeguarding and Support Officer.
Knowledge (Education & Related Experience):
* 1-2 years of experience in Vetting.
* Experience of processing garda Vetting applications (desirable)
* Understanding of the structures and the ethos of the Catholic Church (desirable)
* Knowledge of the structures of the Archdiocese of Dublin. (desirable)
* IT Skills with substantial experience in Microsoft Office.
* Understand the need for confidentiality and data protection and adhere strictly to these requirements.
Key Behaviours:
* Strong communication skills, both verbal and written, with an empathetic approach when dealing with sensitive situations.
* Committed to the safety and welfare of children and vulnerable adults and to the care and support of those who have suffered abuse.
* Excellent organizational skills with the ability to manage competing demands and meet deadlines.
* Ability to multi-task and prioritize the workload.
* Personable with a 'can-do' approach to work.
* A team player who can work effectively on his/her own initiative but who can also contribute to team goals.
* Well-developed customer service skills.
Our offer:
* Competitive salary
* Company bonus scheme
* Free parking
* Company pension with contributions (including income protection and death-in-service benefits),
* Church Holidays
* Paid Maternity (after 1 year of employment)
* Bike-to-Work scheme
* Employee Assistance Programme
* Free Car Parking
* Work-Life Balance: Hybrid working model with flexible options
How to Apply:
Please submit your CV along with a cover letter that outlines how your experience and qualifications align with the requirements of the advertised role. Applications should be sent to Cintia Mota, HR Administrator, via email at ,
no later than 5 PM on Friday, August 29, 2025
.
The Archdiocese of Dublin is a charity; regulated by the Charities Regulatory Authority.