Senior Executive Assistant to C-Suite Unparalleled Exposure & Strategic Impact Permanent Opportunity - Hybrid (4 days on-site) - Dublin - Fast-paced - Must have extensive experience supporting C-Suite - Salary circa €80,000 - €90,000 + bonus + benefits We are seeking an exceptional Executive Assistant ready to blend traditional support with a strategic partnership role for a key C-Suite leader with a focus on relationship building overseas within a prominent professional services company.
This is not a traditional support role; it's a chance to take full ownership and responsibility for key aspects of a C-Suite executives life.
We need someone who can act on their own initiative to build relationships, work as part of a wider team but also independently ensuring preparedness, anticipate problems or needs and driving success.
This position requires someone with extensive experience building relationships and working with multiple time-zones (within normal hours) to resolve issues swiftly, act on the spot and proactively manage a dynamic workload.
Reporting directly to a C-Suite executive, this role offers unmatched exposure and demands a candidate who views executive support as their second nature, now seeking a greater challenge and responsibility.
This Executive Assistant will be crucial in driving the overall effectiveness of the management team, working closely with colleagues on a global level, ensuring strategic alignment of plans and activities to meet business objectives and actively contributing to the creation, management and execution of business growth strategy.
Key Responsibilities & Impact: Strategic Alignment & Business Growth: This role plays a significant part in collating and reviewing plans and building alignment to their company strategy.
You'll support the executive team by participating in meetings, completing analysis, gathering insights and researching to support business activities and growth.
The expectation is that the Executive Assistant will maintain a central view of strategic activities and priorities, monitoring progress and status and making timely and actionable recommendations to their line manager to ensure plans and actions remain on track.
Executive Leadership & Effectiveness: You will serve as the first point of contact for the C-Suite executive.
Beyond gatekeeping, your strategic mindset will be essential in focusing their time on the right activities, proactively and promptly reviewing and tracking incoming inquiries, and responding directly or advising on responses.
This also includes handling correspondence, prioritising and responding as appropriate and bringing information to the attention of senior management as necessary.
Your extensive expertise will be crucial in maintaining a coordinated and up-to-date calendar, determining urgency, making necessary arrangements, resolving time conflicts, and ensuring the diary is prioritized according to changing demands.
You'll also ensure the executive is briefed and has the required materials ahead of time for both internal and external meetings, with forward planning to ensure actions are prioritized, completed, and meetings are scheduled.
High-Level Communication Management: This role provides critical support, including extensive travel, conducting research, reports, presentations and documents suitable for presentation at a Board level.
Communication is essential in their environment to to achieve shared goals.
You will prepare briefing notes, reports, internal/external correspondence, memos and create presentations and other materials as required by the executive to keep the company informed.
The ability to distill high volumes of complex information into simple presentations and reports is crucial.
Proactive Ownership: Beyond administrative excellence, you will be empowered to take initiative, anticipate needs and manage competing demands autonomously in a fast-paced and professional environment.
This includes coordinating and preparing commercial and contract documentation for signing, maintaining filing systems and company records for the C-Suite executive, and ensuring follow-up actions are progressed.
You'll be the main point of contact for internal and external queries.
Who We Are Looking For: We seek a seasoned professional with at least 10 years of extensive experience as a senior EA to a C-Suite executive within a fast-paced, agile environment.
Professional Services / Financial Services / Banking or similar experience essential.
Advanced Microsoft Office skills, particularly Word, Excel, and PowerPoint, and competence and ability to learn other software.
Exceptional organisational skills, a high level of accuracy and strong attention to detail are essential.
The ideal candidate is a self-starter, capable of acting on their initiative and proactively managing competing demands and pressures to ensure effective prioritisation and communication.
They work collaboratively with a range of colleagues across the organisation, as well as with external stakeholders, and have good experience establishing positive and productive relationships at all levels.
Demonstrable experience in working with highly sensitive business communications, data and other information with confidentiality and discretion is required.
The ability to work in a fast-paced, dynamic environment, requiring high levels of flexibility and adaptability and a willingness to deal with issues as they arise.
The role requires resilience and a personable demeanour, with an ability to deliver a high output of work reliably in a busy environment.
Remuneration & Benefits: An attractive compensation package, commensurate with the seniority and strategic importance of this role, will be offered to the successful candidate.
This includes a competitive base salary of around €80,000-€90,000 and a performance-related bonus.
Additional benefits apply, such as pension, medical and dental cover and more apply.
Additional Information: This role does not meet the criteria for a Critical Skills permit.
Important Confidentiality Notice: Due to the highly confidential nature of this role, we will only be sharing detailed information about the company and the specific C-Suite executive with candidates who are deemed the most suitable.
This is a very selective search process.
To Apply: Hit the apply button below to send your cv.
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