Senior Analyst, Transfer Agency – Reconciliations Team
Limerick/Hybrid
12 months contract
Salary from €30,000pa plus extensive benefits, details below
Pontoon is an employment consultancy, we put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identifies, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
An exciting opportunity to join my client who are a Fortune 500 company, globally recognised, award-winning financial institution that has been in continuous operation since 1889. They are proud to provide innovative financial services and guidance to the world's most successful people, families and institutions by remaining true to their enduring principles of service, expertise and integrity. With more than 130 years of financial experience and over 22,000 partners, they serve the world's most sophisticated clients using leading technology and exceptional service.
They are looking for an experienced Transfer Analyst to join the team on an initial contract for 12 months. Based at their offices in Limerick you will be hybrid working being office based 3 days a week, 2 days working from home. Standard office hours Monday to Friday with the occasional need for out of hours at busy periods.
Role
Reporting to a Team Leader, as part of a dedicated cross jurisdictional Reconciliations Team, your main responsibility will be oversight on bank accounts and reconciliation entries, ensuring all relevant deadlines are met. Whilst also ensuring you are meeting all client service standards and regulatory requirements.
The Transfer Agency (TA) department provides third party fund services to numerous fund management companies covering the full range of shareholder service functions including client services, dealing, registration, settlements, distributions, and commissions.
Whilst working with TA partners and Team Leaders to ensure service deliveries are met daily, you will also be expected to develop 'on the job skills' to enhance not only your own performance but the overall performance of the department.
Principal Responsibilities
* Responsible for the oversight of reconciling all assigned accounts accurately and efficiently within relevant deadlines
* Ensure queries are answered in line with department procedures
* Work queue management and completion within relevant deadlines
* Attend and participate in team huddles and team meetings
* Support team in monitoring mailboxes to ensure all queries are completed within the service level agreement
* Consult with other TA partners to monitor and resolve reconciliation entries & queries
* Support the improvement of quality through procedural reviews and enhancements
* Fulfil additional, relevant, tasks appropriate to the role and business requirements
* Take part in any project related work as required
* Maintain a close working relationship with other areas of TA and external stakeholders
* Ensure adherence to all oprganisation policies, procedures, and controls
* Ensure all deadlines met by the team in relation to reconciliation matching; follow up on reconciliation breaks and payment instructions ensuring correct calculation.
* Final sign-off on all reporting prior to distribution internally/externally
* Ensuring all reporting is delivered within agreed deadlines
* Responsible for maintenance off of Daily Checklists
* Ensure sufficient cover for all tasks within the Reconciliations Team on a daily basis
* Fulfil additional, relevant, tasks appropriate to the role and business requirements
Accountabilities
* You are required to comply with the regulatory regime in which the organisation operates as appropriate to the above role.
* You are expected to exercise due care and diligence, ensuring the areas the incumbent is responsible for are organised and controlled.
* You are required to observe proper standards of market, business and personal conduct, demonstrating integrity in the execution of duties.
Qualifications / Skills / Experience
* Demonstrate a detailed working knowledge of Cash Management and Reconciliations
* Ability to review and resolve complex issues working under pressure meeting challenging deadlines
* Customer Service experience would be preferred
* Excellent planning and organisation skills with a flexible approach to work
* Ability to work on own initiative
* Ability to work to deadlines
* Strong Microsoft Office skills
* Knowledge and understanding of working within a regulatory Environment
Core Competencies
* Interpersonal (relationship building, respectful, problem solving and understanding)
* Communication (listening skills, oral communication skills, information sharing and written communication skills)
* Self-management (adaptability, integrity, learning and trust builder)
* Motivation (closure and result seeking)
* Thinking (decision making, idea generation, inclusion and problem solving)
* Organisational Knowledge (current knowledge, knowledge and understanding)
* Client Service and Quality (quality, relationship building and client satisfaction)
* Administration (coordination, execution, planning and time management)
Please apply with an up-to-date CV which must show evidence of the above to be considered. Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you.
You will be an integral part of Ajilon (Adecco), a FTSE500 Global organisation with over 52 clients and sole supplier to the biggest organisations in the country and the world. You will be employed by ourselves as an Ajilon Consultant working onsite with our client where you will receive a regular salary, pension contributions, holiday and sick pay, plus a number of additional benefits such as medical insurance, income protection, critical illness and life insurance, access to our discounted benefits website and library of online training materials and future career and certification opportunities.
This great opportunity is being offered on a PAYE basis which means a LTD/Umbrella company cannot be used.